HEALTHCARE MARKETING, OUTREACH & CRM VIRTUAL ASSISTANT

HEALTHCARE MARKETING, OUTREACH & CRM VIRTUAL ASSISTANT

Part-Time | Long-Term | $10–$12 per hour to start
Approximately 15–20 hours per week
Some Pacific and Arizona business-hour availability required

ABOUT THE COMPANIES

We are seeking an experienced Healthcare Marketing, Outreach & CRM Virtual Assistant to support two growing healthcare-related businesses:

1. A mobile wound-care business serving Arizona
2. Precision Diagnostic Solutions, a drug, alcohol, DNA, and diagnostic-testing business located in Hayward, California

This is not a basic administrative or social-media-posting position. We need a proactive marketing professional who can help generate qualified leads, build referral relationships, recruit healthcare providers, maintain our CRM, and track measurable results.

PRIMARY RESPONSIBILITIES

CRM AND LEAD MANAGEMENT

• Set up, organize, and maintain separate CRM pipelines for both businesses
• Enter and categorize prospects, referral partners, providers, employers, and customer inquiries
• Record calls, email s, responses, appointments, and next steps
• Create follow-up tasks and automated email sequences
• Identify overdue leads and complete follow-up consistently
• Remove duplicates and maintain clean, accurate records
• Track each lead from initial outreach through consultation, referral, contract, or closure
• Create weekly CRM and pipeline reports
• Maintain strict separation between the two companies’ contacts and campaigns

WOUND-CARE BUSINESS—ARIZONA

• Research and build targeted referral lists for primary care practices, podiatrists, vascular specialists, home-health agencies, assisted-living communities, skilled-nursing facilities, case managers, discharge planners, and other appropriate referral sources
• Conduct professional email , telephone, and LinkedIn outreach
• Schedule introductory calls and referral-development meetings
• Create and place approved job advertisements for wound-care providers
• Research qualified provider candidates and maintain the recruitment pipeline
• Follow up with provider applicants and schedule interviews
• Create educational social-media content and referral-partner materials
• Maintain and optimize the company’s Google Business Profile and local listings
• Support Arizona-focused local SEO and community outreach

PRECISION DIAGNOSTIC SOLUTIONS—HAYWARD, CALIFORNIA

• Develop lead lists for employers, trucking companies, schools, staffing agencies, construction companies, treatment programs, attorneys, assisted-living communities, government contractors, and other prospective clients
• Conduct B2B email , telephone, and LinkedIn outreach
• Follow up with prospective accounts and schedule discovery calls
• Promote drug, alcohol, DNA, mobile-collection, and diagnostic-testing services using approved language
• Create and schedule branded content for Facebook , Instagram, LinkedIn, and Google Business Profile
• Maintain local directories, citations, and Hayward-area SEO
• Support review-generation campaigns without offering prohibited incentives
• Track quotes, prospective accounts, follow-ups, and outcomes in the CRM

EMAIL AND CONTENT MARKETING

• Create professional outreach email s, follow-up sequences, newsletters, and campaign lists
• Segment audiences by location, service, and prospect type
• Create branded graphics in Canva
• Repurpose approved content across multiple platforms
• Schedule posts using Meta Business Suite, Buffer, Metricool, or a similar platform
• Track open rates, responses, appointments, leads, and conversions

REQUIRED EXPERIENCE

• At least two years of digital marketing, lead-generation, or healthcare outreach experience
• Demonstrated CRM experience with HubSpot, GoHighLevel, Zoho, Salesforce, or a comparable system
• Experience building and managing sales or referral pipelines
• Strong written and spoken English
• Experience with Canva and social-media scheduling
• Knowledge of Google Business Profile and local SEO
• Experience conducting B2B outreach and appointment setting
• Ability to manage two brands without mixing their contacts, messaging, or materials
• Strong attention to detail, reliable internet, and a quiet professional workspace

STRONGLY PREFERRED

• Marketing experience with a U.S. healthcare practice, home-health company, mobile healthcare service, diagnostic laboratory, drug-testing company, or medical staffing business
• Provider recruitment or healthcare talent-sourcing experience
• Experience with email automation and reporting dashboards
• Familiarity with HIPAA, patient privacy, and healthcare advertising requirements
• Experience obtaining measurable results such as booked meetings, referral relationships, qualified leads, improved local rankings, or provider applicants

HOW TO APPLY

Please submit:

1. A brief description of your U.S. healthcare marketing experience
2. The CRM systems you have personally configured and managed
3. An example of a pipeline or follow-up workflow you created
4. Examples of healthcare social-media content or Canva designs
5. An example of local SEO or Google Business Profile results
6. An example of a B2B outreach campaign and its measurable results
7. Your experience recruiting or advertising for healthcare providers
8. Your hourly rate and weekly availability
9. A short sample outreach email to an Arizona home-health agency introducing a mobile wound-care provider

Begin your application with the words “PRECISION AND WOUND CARE” so we know you read the complete posting.