Virtual Assistant / Xero Bookkeeper – Australian Automotive Business

Part-Time – 4 Hours Per Day | Long-Term Opportunity

We are looking for a reliable, organised and proactive Virtual Assistant with strong Xero experience to join our growing automotive business in Australia.

We are a recently refreshed and growing automotive vehicle brokerage and sales business, and we are looking for someone who can become a key part of our team, rather than simply completing a list of tasks.

The role will initially be approximately 4 hours per day, Monday to Friday, with the opportunity for the hours and responsibilities to increase over time as the business grows.

Your Role

A major part of the role will involve assisting with our bookkeeping and keeping our accounts organised in Xero, so previous Xero experience is essential.

Your responsibilities may include:

• Xero bookkeeping and general account maintenance
• Bank and credit card reconciliations
• Entering and organising bills, invoices and expenses
• Accounts payable and accounts receivable
• Preparing and sending customer invoices
• Maintaining accurate financial records
• General email and inbox management
• Data entry and spreadsheet management
• Updating our CRM and customer records
• Following up suppliers, dealerships and customers
• Organising documents and maintaining our digital filing systems
• General research and administrative tasks
• Assisting the business owners and team with day-to-day administration

Bonus Skills

We would love to find someone who can also assist in some of the following areas:

• Social media management
• Facebook and Instagram
• Canva
• Basic graphic design/content creation
• Website updates and maintenance
• Lovable or similar website platforms
• Hubspot CRM systems
• Google Workspace / Google Sheets
• AI tools such as ChatGPT
• Basic marketing assistance

You do not need to have all of these skills. Strong Xero experience, organisation, communication and a willingness to learn are more important.

Who We’re Looking For

We want someone who is:

• Experienced with Xero accounting software
• Highly organised and detail-oriented
• Confident communicating in written English
• Reliable and consistent
• Comfortable working independently
• Proactive and willing to identify things that need to be done
• Comfortable learning new software and systems
• Able to manage multiple small tasks and priorities
• Looking for a long-term position
• Interested in growing their role as our company grows

Previous experience working with an Australian business would be highly regarded, particularly if you have an understanding of Australian GST and bookkeeping practices.

Automotive industry experience would be a bonus, but it is not required.

Hours

Initially approximately 4 hours per day, Monday to Friday (20 hours per week).

We would like some crossover with Australian/Sydney business hours for communication with our team.

For the right person, there is significant potential for the role and hours to increase over time.

About Us

We are a growing Australian automotive business specialising in helping customers source, purchase and sell vehicles.

We are a small and energetic team, which means this isn’t a corporate role where you will be doing the same task every day.

You will work closely with the business owners and have exposure to many different parts of the business.

As we grow, we want this person to grow with us.

How to Apply

Please send us a short introduction telling us:

1. Your previous experience using Xero
2. What bookkeeping tasks you currently perform or have performed previously
3. Whether you have worked for an Australian business before
4. Your experience as a Virtual Assistant
5. Any experience you have with social media, Canva, websites, CRM systems or digital marketing
6. Your current availability and preferred working hours
7. Your expected hourly rate in USD
8. What computer and internet setup you use for work

IMPORTANT: Please start your application with the words “VENTURA VA” so we know you have read the entire job description.

We are looking for someone who wants to build a long-term working relationship with us and become an important part of our team.

We look forward to hearing from you.