Executive Assistant - Operations & Project Support - Real Estate Investment Company

About the Role
A fast-growing US real estate investment company is hiring a senior-level Executive
Assistant to work directly with its founder, who closes 2 to 6 real estate deals a week and
runs a lean, high-velocity operation.

This is not an entry-level admin job. The founder is a hands-on, high-output entrepreneur
managing more than any one person can track alone. You’ll start with inbox triage and task
coordination, but that’s the floor, not the ceiling. The real opportunity here is identifying
what should come off his plate and taking ownership of it, including, over time, responding
on his behalf.

This role has real room to grow into a true right-hand position for the right person.

• Email Triage - Sort incoming email s into existing inboxes and labels - Flag what needs the

founder’s attention and what doesn’t - Send templated acknowledgment replies when
appropriate

• Task and Project Coordination - Turn actionable email s into tasks in Teamwork - Assign

tasks to the right team member - Send a daily report on task status - Follow up at end of day
and log completion notes on each task

• Where This Goes - The exact mix of responsibilities is still being defined and will shift

based on what you’re good at - Expect to uncover admin, operations, and communication
work that isn’t listed here yet. The founder runs a tight operation, he’s simply doing more
himself right now than one person can sustain, and part of this role is helping identify what
should be handed off - Build and maintain SOPs as new recurring tasks come up - Handle ad
hoc requests, both business and personal, as they arise - The long-term goal is for this
person to take meaningful ownership of the founder’s workload, not just execute a task list

What You Need

• Minimum 3-5 years of remote work experience, specifically working for US or other

foreign clients (not just doing the task type, but doing it remotely for a foreign
employer)

• Strong operations or project management background, ideally supporting a founder or

executive directly

• A track record of identifying problems and fixing them without needing a detailed brief

Experience using a project management tool (Teamwork experience is a plus, but any
PM tool experience transfers)

• Sharp judgment: you can tell the difference between what needs the founder’s

attention right now and what can wait or be handled without him. Comfortable with ambiguity and shifting priorities. This role won’t come with a fixed task list

• Work samples: examples like an email /inbox organization project, an SOP you’ve written, or similar operations work

• Three professional references. At least one to two must be a former supervisor or client

willing to speak to specifics of your work

Nice to Have (Not Required)

• Experience with Superhuman (email tool)
• Transaction coordinator or project management experience in real estate, especially

with real estate investors rather than realtors

• Any related certifications or degrees (helpful, not required)

Schedule
9:00 AM to 1:00 PM Pacific Time, Monday to Friday (subject to adjustment). You’ll need to be available and responsive during these hours, including for ad hoc requests

Workload varies week to week. Some weeks will be lighter, some heavier. Pay stays
consistent regardless

Submit your application at this link: ----------