Executive Operations Assistant

Your responsibilities will include:

Managing and organizing incoming customer, private event, and corporate inquiries
Drafting professional email responses and follow-ups
Following up with prospective clients who have not responded
Maintaining organized records of leads, bookings, deposits, balances, contracts, and important deadlines
Assisting with invoices, payment reminders, and client documentation
Keeping track of upcoming events, appointments, meetings, and operational deadlines
Maintaining internal spreadsheets, trackers, and client information
Organizing digital files, contracts, proposals, invoices, and other business documents
Assisting with vendor and partner communication
Helping coordinate details for private events and corporate activations
Conducting basic online research when needed
Assisting with basic Canva designs, social media scheduling, or marketing-related administrative tasks
Preparing information for meetings and helping track follow-up items afterward
Identifying tasks, messages, leads, or deadlines that require the founder's attention
Helping improve systems and workflows as you become familiar with the company