QuickBooks Online Bookkeeper + Accountant

QuickBooks Online Bookkeeper / Executive Assistant

Southern Sourcing Supply LLC — Remote

Southern Sourcing Supply is an import and product-sourcing company working with promotional products, LED lighting, raw materials and custom-manufactured goods. We are seeking a dependable, organized professional with strong QuickBooks Online experience to assist with bookkeeping, financial tracking and administrative operations.

Responsibilities
Maintain accurate records in QuickBooks Online.
Create and send estimates, invoices and payment reminders.
Track accounts receivable and accounts payable.
Match customer payments to invoices.
Enter and categorize expenses correctly.
Reconcile bank, credit-card and payment-platform transactions.
Track supplier payments, employee payments, commissions and joint-venture transactions.
Review overdue invoices and assist with customer collections.
Prepare weekly cash-flow, outstanding-invoice and expense reports.
Identify duplicate, missing or incorrectly categorized transactions.
Organize receipts, bills, purchase orders and supporting documentation.
Assist with payroll coordination and contractor payment records.
Communicate professionally with customers, suppliers and internal team members.
Maintain Outlook reminders, spreadsheets and administrative trackers.
Coordinate through Microsoft Teams, Outlook and WhatsApp.
Assist management with additional finance and executive-administrative duties.
Qualifications
Demonstrated experience using QuickBooks Online.
Strong understanding of invoicing, A/R, A/P and reconciliation.
Excellent attention to detail and organizational skills.
Strong written and spoken English.
Ability to work independently and protect confidential financial information.
Experience with import, sourcing, wholesale or promotional-product businesses is preferred.
Reliable computer, high-speed internet and quiet workspace required.
Experience with Microsoft Teams, Outlook and Excel is preferred.
Work Schedule

The position operates on Central Time. Required availability includes:

8:00–10:30 a.m. CT
11:30 a.m.–2:30 p.m. CT

Additional training hours may be required during the first two weeks.

Compensation
$2.00 per hour (first 2 weeks)
Paid biweekly in USD through PingPong, Wise or wire transfer.
Microsoft Teams will be used for timekeeping, communication and task management.