QuickBooks Online Cleanup & Reconstruction Specialist

We are looking for an experienced QuickBooks Online specialist/bookkeeper in the Philippines to handle a significant historical bookkeeping cleanup and reconstruction project for a U.S.-based business.
This is not a routine monthly bookkeeping position.

The existing QuickBooks Online file contains incomplete historical records, reconciliation issues, duplicate transactions, A/R and A/P discrepancies, equity issues, and other bookkeeping errors.
We need someone who can investigate the underlying transactions, reconstruct missing activity, reconcile the books against source documents, and produce accurate financial records that can subsequently be reviewed by the company's CPA.

Responsibilities:
The selected bookkeeper will be responsible for:

• Reconstructing missing historical bookkeeping activity
• Reviewing and correcting existing QuickBooks Online transactions
• Reconciling bank and credit card accounts against statements
• Investigating Undeposited Funds balances
• Investigating and correcting Accounts Receivable discrepancies
• Reviewing and correcting Accounts Payable balances
• Identifying duplicate and missing transactions
• Reviewing revenue and customer transactions
• Reviewing owner contributions and distributions
• Correcting expense categorization
• Reconciling payroll-related transactions using supporting records
• Reviewing sales-tax-related bookkeeping records as needed
• Documenting significant adjustments and unresolved items for CPA review
• Preparing accurate and reliable financial statements

Ideal Candidate
We are looking for someone with proven experience in:

• QuickBooks Online
• QuickBooks cleanup and reconstruction
• Historical bookkeeping corrections
• Bookkeeping rescue or catch-up projects
• Bank reconciliation
• Accounts Receivable cleanup
• Accounts Payable cleanup
• Owner equity, contributions, and distributions
• Duplicate transaction cleanup
• Reconstructing missing transactions using bank statements and supporting documents
• Working with messy or incomplete books
• Working with CPAs or tax professionals
• Preparing books for tax preparation

Strong analytical skills and attention to detail are essential.
Important

We are not looking for someone who simply makes QuickBooks balances appear correct.

Significant discrepancies need to be investigated using available bank statements, invoices, receipts, vendor records, payroll records, and other supporting documentation.

For example, we do not want unexplained balances simply eliminated through arbitrary journal entries.
The goal is to identify the underlying cause of discrepancies and make properly supported corrections wherever possible.
Any unresolved items should be clearly documented and brought forward for review.

-Fixed-Price Project
-This project will be handled on a fixed-price basis only.

Applicants should provide:

• Proposed fixed project fee
• Estimated completion timeline
• What is included in the fixed fee
• Assumptions included in the quote
• Any circumstances that could require additional work outside the agreed scope

The final fixed price may be confirmed after the selected candidate reviews the QuickBooks file and understands the full scope.

Application Questions

Please include answers to the following in your application:

-How many years of QuickBooks Online experience do you have?
-How many QuickBooks cleanup or reconstruction projects have you completed?
-Have you reconstructed books where several months of activity were missing or incomplete? Please describe your experience.
-Have you handled significant A/R, A/P, equity, and bank reconciliation discrepancies?
-How would you approach a messy or incomplete QuickBooks Online file?
-How would you investigate a large Undeposited Funds balance?
-How would you investigate a negative Accounts Receivable balance?
-How would you investigate potentially overstated Accounts Payable?
-Do you work directly from bank statements and supporting documentation when reconstructing books?
-Have you worked directly with CPAs or tax professionals?
-What is your proposed fixed project fee?
-What is your estimated completion timeline?
-What exactly would be included in your fixed fee?
-What circumstances, if any, could require additional work outside the agreed scope?
-When can you start?

Please provide examples, testimonials, or references from relevant QuickBooks cleanup or reconstruction projects.

Selection Criteria

Candidates will be evaluated based on:
Technical QuickBooks Expertise
Cleanup & Reconstruction Experience
Ability to Investigate Historical Discrepancies
Bank Reconciliation Experience
A/R and A/P Experience
Quality of Proposed Approach
Fixed-Price Proposal
Timeline
References and Previous Work
We are looking for the best qualified specialist, not simply the cheapest quote.

How to Apply
Please send your application to:
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Subject line:
QuickBooks Cleanup & Reconstruction Specialist Application
Please include your relevant experience, answers to the screening questions above, proposed fixed project fee, estimated timeline, and examples or references from similar projects.

Only candidates with relevant QuickBooks cleanup/reconstruction experience will be considered.