Influencer Operations & Executive Virtual Assistant

Chris Michaels Management (CMM), a talent management company working with creators and influencers, is looking for a highly organized Virtual Assistant to manage creator communications, follow-ups, scheduling, CRM updates, and daily operations.

This is not a basic data-entry role. You will take responsibility for keeping conversations and tasks organized so the owner does not have to personally track everything.

YOUR MISSION
Recruit → follow up → onboard → track → remind → organize → report.

MAIN RESPONSIBILITIES

• Monitor and organize business email and Instagram creator/influencer messages.
• Track business text-message conversations when access is provided.
• Follow up with creators, models, clients, photographers, contractors, and vendors.
• Keep creator and client records updated in HubSpot or our central CRM.
• Track applications, onboarding, agreements, product purchases, campaign deadlines, and content deliverables.
• Schedule Zoom meetings, office meetings, calls, and photoshoots.
• Use approved templates for routine replies.
• Identify conversations that need the owner's decision or approval.
• Maintain a daily task/follow-up list and send a short daily executive summary.

HOW WE WORK

Email , Instagram, and texts are inboxes—not our management system. Important information must be captured in one central system with a clear status, next action, responsible person, and follow-up date.

Statuses include Needs Chris, VA Can Handle, Waiting on Creator, Waiting on Client, Follow-Up Needed, and Completed.

You will capture, organize, follow up, update, schedule, escalate, and report. The owner handles creator approvals, negotiations, budgets, financial decisions, important client relationships, campaign direction, creative approval, and hiring decisions.

WHAT WE ARE LOOKING FOR

• Strong written English and clear, professional communication.
• Excellent organization, attention to detail, and consistent follow-through.
• Confidence following up politely with creators and business contacts.
• Initiative and good judgment about when to act and when to escalate.
• Ability to work independently after training and learn new systems quickly.
• Comfort with Gmail, Google Docs/Sheets, Instagram, calendars, and CRM software.
• HubSpot experience is a plus.
• Influencer marketing, social media inbox, customer service, or executive assistant experience is a plus.

COMPENSATION AND START
Starting target: $4–$5 USD per hour, depending on experience.
This role starts part-time at 25–32 hours per week, with the potential to grow to full-time at 40 hours per week. We will begin with a paid trial before considering a long-term arrangement. Trial scope, hours, and payment will be agreed before work begins. Please share your availability in Eastern Time.

HOW TO APPLY
Start your application with DEFIANT OPS and answer:
1. Tell us about a previous role where you managed many conversations or follow-ups at the same time. What system did you use, and how did you prevent missed follow-ups?
2. Which CRM systems have you used, and what did you do in them?
3. Have you managed Instagram or other social-media inboxes for a business?
4. If 20 creators are waiting on different next steps, how would you keep track of them?
5. How do you d ---------- which messages to escalate to the business owner? Give an example.
6. What hours are you normally available in Eastern Time?
7. What is your expected hourly rate?

Shortlisted applicants will be invited to a paid fictional exercise: organize 12 creators in a tracker, assign statuses and next actions, write three follow-up messages, and prepare a short executive summary. We value organization, judgment, follow-through, and clarity more than fancy formatting.

Please apply through OnlineJobs.ph.