Administrative Assistant (Part-Time)

Administrative Assistant

Role Overview

We are looking for a detail-oriented, reliable, and proactive Full-Time Administrative Assistant to join our team.
In this role, you’ll help keep our day-to-day operations organized by managing administrative tasks, maintaining accurate client information, following up on pending items, and ensuring important tasks are completed on time.

Position Details

Position: Full-Time Administrative Assistant
Schedule: Monday–Friday
Working Hours: 8:00 AM – 5:00 PM Pacific Time
Payment: Every 2 weeks
Payment Methods: Wise or PayPal

Key Responsibilities

1. Follow-Ups & Pending Business
Monitor pending business items and follow up to ensure timely completion.
Contact clients or partners to obtain missing information or documentation.
Track ongoing tasks and provide timely updates.
Take ownership of follow-ups and ensure tasks do not fall through the cracks.

2. CRM & Data Management
Accurately enter and update client information in our CRM.
Upload and organize files and documents.
Maintain accurate and up-to-date digital records.
Complete data entry tasks accurately and on time.

3. General Administrative Support
Provide day-to-day administrative support to the team.
Organize digital folders, files, and documents.
Assist with basic correspondence and document preparation.
Support other administrative tasks as needed.

Qualifications & Skills

Previous experience in administration, data entry, customer service, or a similar role preferred.
Comfortable working with CRM platforms, spreadsheets, and digital filing systems.
Strong written and verbal English communication skills.
Highly organized and detail-oriented.
Able to manage multiple tasks and deadlines.
Proactive, reliable, and able to work independently.
Comfortable using Hubstaff or similar time-tracking software.

How to Apply

1. Send your resume to ----------

2. Submit a 1-minute Vocaroo audio introduction explaining your relevant experience and why you are a good fit for the role.

Important: The 1-minute voice recording is mandatory. Applications submitted without a voice recording will be considered incomplete and will not be reviewed.