Executive Assistant to the CEO

Location: Remote (Philippines-based VAs only)

Read this whole thing before you apply. If you skim it, you'll fail step one.

Smartland manages 1,400+ rental homes and apartments. The CEO moves fast and d ---------- faster. This role exists to make him faster still: to remove friction, anticipate the next three steps, and never let a ball drop. You are his memory, his logic check, and his second brain.

This is not a calendar-and-coffee job. If that's what you're looking for, stop here.

What you'll actually do:

Run the CEO's day so he doesn't have to think about logistics: calendar, travel, prep, follow-through.
Catch things before they become problems. We expect you to flag what we missed.
Hold the full picture in your head: who owes what, what's due when, which thread is still open.
Turn vague direction into a finished result without being walked through it.
Build and maintain checklists for everything, because nothing falls through a good checklist.

Who we're looking for:

You think fast and you think clearly. Sloppy logic is a dealbreaker.
Your memory is sharp. People are surprised by what you remember.
You are relentlessly organized. You love checklists, genuinely, not as a line on a résumé.
You're proactive. You'd rather ask forgiveness than wait for instructions on the obvious.
You think strategically. You see why a task matters, not just what the task is.
When the standard template doesn't fit, you build a better one.

Do not apply if:

You need detailed instructions to start.
You've ever said "that's not my job."
You drop tasks and blame the volume.
You're hoping to wing it. We will find out by week one.

English Communication Requirement

Candidates must have strong English communication skills, with a minimum expected level of B2; C1 is preferred.

You should be able to communicate clearly and professionally in both written and spoken English, understand instructions accurately, and communicate effectively with clients, prospects, and internal team members.

An English proficiency test result is not required at the time of application. However, Smartland may request proof of English proficiency later in the hiring process, including after the interview, if needed.

English proficiency will be evaluated throughout the screening and interview process.

Please do not apply if you do not feel confident communicating professionally in English at a B2 level or higher.

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