Real Estate Investor Assistant

Personal Assistant — Real Estate Investments
Quebec LLC
Remote | Independent Contractor | Task-Based / Flexible Hours
About the Role
I'm the Manager of Quebec LLC, which owns and operates a growing real estate investment portfolio — currently 4 residential rental buildings — alongside our drywall business. I'm looking for a personal assistant with real estate knowledge to support me directly in this role: keeping my calendar and admin organized, keeping the financial and reporting side current, and acting as the point of contact for tenant and vendor communication so I can focus on the bigger decisions. This is a remote, flexible role, similar in spirit to the estimator assistant who already supports the drywall side of the business.
Key Responsibilities
Admin & Scheduling Support

• Manage my calendar and schedule calls/meetings with tenants, contractors, vendors, and property managers.
• Prepare for meetings — pull together notes, background, and follow-up items.
• Keep general administrative tasks organized (filing, records, reminders) as the portfolio grows.

Financial & Reporting

• Maintain a monthly cost-per-unit spreadsheet across all 4 buildings (utilities, maintenance, insurance, property tax, management fees, etc.).
• Track rent billing and tenant charges, and help reconcile payments received against what's owed.
• Prepare simple, regular reports summarizing portfolio performance — income, expenses, and cost per unit by building.

Tenant & Vendor Communication

• Manage the shared portfolio email inbox: triage, respond to routine tenant and vendor email s, and flag anything needing my direct attention.
• Log and track tenant repair/maintenance requests from intake through completion, following up with tenants and contractors as needed.
• Coordinate scheduling and follow-up with contractors and vendors.

What We're Looking For

• Working knowledge of real estate and property management — familiarity with leases, tenant relations, rent rolls, and basic real estate terminology is required.
• Strong organizational skills — comfortable managing a calendar, inbox, and multiple recurring tasks at once.
• Solid Excel or Google Sheets skills for financial tracking and reporting.
• Excellent written English for professional tenant, vendor, and client communication.
• Reliable and responsive during agreed working hours; comfortable with async, remote work.
• Prior experience as a personal/executive/virtual assistant, ideally supporting a business owner or in property management, is a strong plus.
• Familiarity with tools like QuickBooks, Buildium, AppFolio, or a shared calendar/email platform (e.g. Google Workspace) is a plus but not required.

Role Details
Company: Quebec LLC
Location: Remote (open to candidates worldwide)
Engagement: Independent contractor, task-based / flexible hours based on monthly workload
Portfolio size: 4 residential buildings (unit count to be shared with candidates)
Tools provided: Shared spreadsheet templates, portfolio email and calendar access, and access to relevant records
Reports to: Francois, Manager, Quebec LLC

Make sure to name the City where we purchased our last property which can be find on Facebook , this will be the only way that i will be responding to your application, since i'm looking for someone who really pay attention to details .