Virtual Assistant — Brand Outreach & List Management

About the Role
We're looking for a detail-oriented, proactive Virtual Assistant to support our brand partnerships and outreach efforts. This role is central to how we grow relationships with brands and creators — you'll own daily outreach, keep our prospect lists clean and organized, and help manage the projects and tasks that keep our team moving. This is a great fit for someone who's organized, writes well, and enjoys the rhythm of consistent, high-volume outreach.

This is a 90-day paid trial contract role. Based on performance, fit, and business needs, there may be an opportunity to extend the contract beyond the initial 90-day period. Neither the initial nor any extended contract guarantees ongoing work, a minimum amount of work, or continued engagement.
Services You’ll Provide
Daily brand outreach: Send outbound email s/messages to brands and creators on a consistent daily basis via Smartlead to build and grow partnership pipelines
List creation & cleaning (Sheets): Build, organize, and maintain prospect and contact lists in Google Sheets — removing duplicates, verifying contact info, and keeping data accurate and up to date
Follow-up outreach: Track responses and manage follow-up sequences in Smartlead to keep conversations moving and maximize reply rates
Project & task management: Keep outreach campaigns, deadlines, and deliverables organized and on track using Asana and Notion
Stay organized: Maintain clear systems and documentation so nothing falls through the cracks
Engagement Requirements
Can-do attitude — proactive, resourceful, and solutions-oriented
Proficient in Microsoft Office and Google Suite (especially Sheets, Docs, and Gmail)
Experience with Smartlead (or similar cold email /outreach platforms)
Experience with Asana and/or Notion for task and project management
Strong proficiency in written and spoken English
Excellent email writing skills — clear, professional, and personable
Self-motivated and able to work remote hours aligned with PST
Nice-to-Haves
Prior experience in outreach, sales development, or partnerships
Experience in marketing, social media, or influencer/brand partnerships