Listing Coordinator

Position Overview

We are seeking a highly organized and detail-driven Virtual Assistant with proven real estate Listing Coordination experience to support our transactions team. This role is critical to ensuring compliance, inputting listings onto the MLS, coordinating photography and signage, and maintaining clear communication with all parties involved.

The ideal candidate is proactive, deadline-oriented, and comfortable managing multiple listings simultaneously while maintaining accuracy and professionalism.

Key Responsibilities
Compliance Management
Review listing agreements and other required paperwork for accuracy and completeness
Ensure all required documents are collected, signed, and compliant
Maintain complete and organized transaction files
Monitor compliance and brokerage requirements

Communication & Updates
Provide regular status updates to agents and internal tea ---------- mbers
Proactively communicate upcoming deadlines or missing items
Serve as a reliable point of contact throughout the listing process

Systems & Organization
Update CRM and transaction management systems accurately
Maintain checklists and workflows for each file
Ensure all tasks are completed on time and documented properly

Required Qualifications
Proven experience in real estate Listing Coordination (required)
Strong understanding of real estate listing agreements, timelines, and compliance
Exceptional attention to detail and organizational skills
Excellent written and verbal communication skills
Ability to manage multiple files and deadlines simultaneously