Human Resources Coordinator

We are a fast-growing Canadian security and operations company looking for a hands-on, experienced HR Coordinator who can step in immediately and take ownership of our HR function.

This is not a “build from scratch slowly” role — we need someone who already understands HR in a Canadian context and can confidently manage payroll, compliance, employee relations, and HR operations with minimal guidance.

You will work directly with leadership and play a key role in stabilizing and improving HR across the organization.

Key Responsibilities

1. Recruitment & Staffing

• Recruit and assess top security talent for highly selective clients
• Manage high-volume recruitment while maintaining exceptional candidate quality
• Source, screen, and shortlist candidates using Indeed and other recruiting platforms
• Conduct screening calls and interviews to evaluate technical ability, experience, communication skills, and cultural fit
• Create and maintain effective tracking systems for candidates, hiring stages, follow-ups, and recruitment metrics
• Partner with operations to efficiently deliver thoroughly vetted, client-ready candidates

2. HR Operations & Administration

• Take full ownership of day-to-day HR functions
• Maintain employee records and HR systems
• Manage onboarding and offboarding processes
• Ensure HR policies are followed and properly documented

3. Payroll & Compliance

• Oversee payroll processing (bi-weekly)
• Ensure compliance with Canadian employment standards (Ontario preferred)
• Handle statutory requirements (vacation pay, stat pay, ROEs, etc.)
• Coordinate with accounting and external providers as needed

4. Employee Relations

• Act as the primary HR point of contact for staff
• Handle employee issues, complaints, and disciplinary processes
• Support terminations, performance management, and documentation

5. HR Systems & Process Improvement

• Identify gaps and inefficiencies in current HR processes
• Implement structure, documentation, and best practices
• Help bring discipline and clarity to HR operations

Requirements (Non-Negotiable)

• Strong understanding of Canadian HR practices and employment laws
• Proven experience managing HR independently (not just support roles)
• Experience with payroll processing and compliance
• Ability to step in with minimal training and take ownership immediately
• Strong communication skills (clear, direct, professional)
• Highly organized and detail-oriented
• Comfortable working in a fast-paced, evolving environment

Nice to Have

• Experience supporting Canadian companies remotely
• Background in security, staffing, or operations-heavy industries
• Experience cleaning up or rebuilding HR processes in messy environments

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What We’re Looking For:

We are not looking for someone junior or theoretical.

We want someone who:

• Sees what’s broken and fixes it
• Doesn’t wait for instructions
• Brings structure, accountability, and clarity
• Can operate like a true HR owner, not just an administrator

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Compensation:

• Competitive (based on experience)
• Long-term opportunity with growth potential

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How to Apply

Please include:

1. A brief summary of your experience with Canadian HR
2. Specific examples of payroll/compliance work you’ve handled
3. A short note on how quickly you can take over an HR function with minimal guidance

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If you’re someone who can come in, take control, and make an immediate impact — we want to hear from you.