Executive & Operations Assistant – US Real Estate

FULL-TIME NIGHT SHIFT | LONG-TERM | PHILIPPINES-BASED

Lien Resolution Corp. is a Florida-based company working in residential property, finance litigation, and business operations. We are looking for a highly reliable Executive & Operations Assistant to become the owner’s right hand and keep important work moving without constant supervision.

This is a NIGHT SHIFT role following Florida business hours:
Monday–Friday, 9:00 PM–6:00 AM Manila time.
The shift changes by one hour when the US changes clocks.

If you are looking for daytime work, this position is not suitable. You must have stable internet plus a genuine backup connection and be comfortable making calls throughout your shift.

WHAT YOU WILL DO

• Call US county offices, code-enforcement departments, court clerks, judicial assistants, title companies, insurers, contractors, and other contacts.
• Follow up on property liens, violations, permits, hearing dates, filing status, missing documents, invoices, and open tasks.
• Manage email : sort, flag urgent matters, draft routine replies, and make sure nothing is missed.
• Research public records through county clerk, property appraiser, tax collector, court-docket, and municipal websites.
• Coordinate contractors: schedules, progress, photos, quotes, invoices, permits, and documents.
• Organise files in Google Drive using exact folder and naming conventions.
• Maintain clear task, call, property, and follow-up status lists.
• Manage calendars across time zones and coordinate flights, hotels, transport, and itineraries.
• Take ownership of unfamiliar tasks: research the problem, propose a solution, and follow through until it is complete.

IMPORTANT: This is not a paralegal role. You will not provide legal advice, make substantive statements about cases, sign filings, or file documents. Your work is administration, coordination, research, information-gathering, and follow-up.

REQUIREMENTS

• Excellent spoken and written English.
• Confident, clear, professional phone manner with Americans.
• Comfortable asking follow-up questions and politely pushing for a clear answer.
• Strong initiative: you investigate problems instead of waiting for step-by-step instructions.
• Highly organised and detail-oriented.
• Reliable night-shift experience or a proven ability to work nights.
• At least 25 Mbps stable internet, plus a real backup connection.
• Computer, proper headset, and quiet workspace.
• Comfortable using AI for research and first drafts, but able to write natural, human email s.
• Honest and direct communication when a problem arises.

NICE TO HAVE

• US real-estate, title, foreclosure, property-management, municipal lien, BPO, or US-facing call-centre experience.
• Google Workspace, CRM, project-management, or public-record database experience.

PAY AND BENEFITS

• $900–$1,200 USD/month depending on experience
• Paid twice monthly
• 13th-month pay
• Paid trial week at the normal prorated rate
• Long-term role and salary review after six months

HOW TO APPLY

Start your application with the word PERSISTENT.

Answer briefly:
1. Have you worked a night shift before? How long, and doing what?
2. Describe your internet provider, speed, and backup connection.
3. How would you check whether a Florida property has open code-enforcement liens and what is required to clear them?
4. What is one responsibility you owned end-to-end in a previous job?
5. What skill, tool, or system could you bring that would improve this operation?

Also send:

• Your resume
• A 60–90 second voice-sample link
• In the voice sample, introduce yourself, answer question 3 aloud, and read:

“Good afternoon, my name is [name] and I’m a non-attorney assistant calling on behalf of Lien Resolution Corp. I’m following up on a code enforcement case at 147 Marine Street. We’re trying to confirm whether there’s an open lien on the property and what’s needed to clear it. Could you tell me the current status and confirm what documentation you need from us?”