Experienced Virtual Executive Assistant | UK Clients | Monday–Friday UK Hours

We are a growing UK-based Virtual Assistant agency looking for an experienced Executive Assistant to join our team.

This is not an entry-level VA role. We are looking for someone who already has strong Executive Assistant experience and, importantly, has previously supported UK-based businesses or executives.

You will be supporting both the agency and our clients, so you need to be confident, professional and comfortable taking responsibility for your work.

What we're looking for

You must have:

• Previous experience working as an Executive Assistant
• Previous experience working directly with UK businesses or UK-based executives
• Excellent written and spoken English
• Experience using CRM systems. HubSpot experience would be a big advantage
• Strong inbox and diary/calendar management skills
• Excellent organisation and attention to detail
• The ability to learn new systems and processes quickly
• Confidence to think for yourself and use your initiative
• Experience communicating professionally with clients
• Some experience supporting social media
• Reliable internet and your own computer
• References from previous clients or employers

We are particularly looking for someone who is proactive.

We don't want someone who simply waits for the next instruction. We need someone who can look at what needs doing, think ahead, ask sensible questions and take ownership of their work.

Working hours

You must be available Monday to Friday during UK working hours.

The role will initially be for a set number of hours each day/week, but we are looking for someone who has some flexibility and the capacity to increase their hours when required.

There is potential for the role and hours to grow for the right person.

The type of work you'll be doing

The role will include Executive Assistant and client support tasks such as:

• Inbox and diary management
• Scheduling meetings and appointments
• CRM management and updates
• Client communication and follow-ups
• Research
• Preparing documents and keeping information organised
• General executive and administrative support
• Supporting with social media and content administration where required
• Learning and working within our clients' different systems and processes

The work can vary from client to client, so being adaptable and able to learn quickly is really important.

How to apply

Please do not send a generic application.

Start the subject line of your application with the words PURPLE ELEPHANT so I know you have read the full job description.

In your application, please tell me:

• How many years you have worked as an Executive Assistant
• Which UK businesses or UK-based executives you have previously supported and the type of work you did for them
• Your experience with HubSpot and any other CRM systems
• Your current availability Monday to Friday in UK time
• How many hours per week you currently have available
• Whether you have the flexibility to increase those hours
• Details of two previous clients/employers who would be happy to provide a reference

I'd also like you to send a short video introducing yourself.

This does not need to be professionally filmed. A simple video on your phone is absolutely fine.

Please keep it to around 60–90 seconds and tell me a little about yourself, your Executive Assistant experience and why you think you'd be a good fit for this role.

The video is simply an opportunity for me to get to know you a little and hear your spoken English before d ---------- who to invite to interview.

Please include a link to your video in your application.

I'm looking for someone who would like to become a trusted part of our team, build relationships with our clients and potentially grow their hours with us over time.