Executive Assistant to Founder

I’m a British entrepreneur based in Thailand running four ventures: an AI services agency (ScaleSage), a Caribbean restaurant in Pattaya (Belly Full), a Caribbean seasoning brand launching into UK retail with production in China (Belly Full Seasonings), and internal AI systems for algorithmic trading and business automation.

I operate through voice-to-text, Claude, and Claude Code — I architect systems and my team executes. My bottleneck isn’t strategy, it’s execution bandwidth. I need an Executive Assistant who becomes my second brain.

I’m a founder, not a big corporation. This means two things: I can move fast and make decisions without red tape, and I pay what’s fair without corporate budgets to throw around. The trade-off is real opportunity — the right person here grows with me as the businesses grow.

HOW THIS WORKS

I want to start someone part-time (20-25 hours/week) for the first month as a paid trial. This protects both of us — we find out if we click without either side being locked in. If the fit is right and the work justifies it, we move to full-time hours.

Nothing is promised. Everything is earned. IF we click, IF the work ethic is there, IF the fit is right — this role has real growth potential. Travel opportunities, performance bonuses, eventual in-person/relocated role, and even leading future business arms as we scale. I won’t sell you a dream. I’ll tell you the ceiling is high for the right person.

WHAT YOU’LL ACTUALLY DO

Daily operations:

• Manage my calendar and book meetings
• Triage inbox, draft email s in my voice
• Handle admin: account setups, form-filling, registrations
• Chase suppliers and contractors on my behalf

Financial admin:

• Track recurring bills and subscriptions
• Review supplier invoices, spot wasteful spending
• Coordinate with my accountant
• Basic bookkeeping oversight

Research and sourcing:

• Chinese manufacturers (factory trip in May 2026)
• UK retail buyers and market intelligence
• Competitors, legal, regulatory — whatever I need to know

ScaleSage (AI agency) operations:

• Monitor cold email campaigns (Instantly)
• Manage GoHighLevel sub-accounts
• Handle client onboarding
• Keep the agency running

Content and documentation:

• Create visuals in Canva (social posts, one-pagers)
• Draft documents and SOPs
• Maintain project trackers
• Help with basic content creation for marketing

AI-powered work:

• Access to my Claude Max plan to supercharge your output

MUST HAVE

1. Excellent English — written AND spoken. Your English will be tested during the hiring process.
2. AI-native workflow — you use Claude, ChatGPT, or Gemini DAILY. Not negotiable.
3. 2+ years EA or senior VA experience with Western clients
4. Basic financial literacy — invoices, budgets, expense tracking, ability to coordinate with an accountant
5. Canva or equivalent — can create clean professional visuals
6. Research and sourcing ability — you find, compare, recommend
7. Radical honesty — tell me when you’re stuck or made a mistake. Hiding is the fastest way out.
8. Growth mindset — you enjoy learning new tools and tech
9. Reliable internet, quiet workspace, valid passport
10.Proactive initiative—you identify bottlenecks and hurdles before they arise and find solutions.

NICE TO HAVE

• Basic coding understanding (HTML, APIs, no-code tools like Zapier/Airtable)
• AI enthusiast (custom GPTs, Claude Projects, automation tools)
• Content creation experience (CapCut, social media graphics)
• China sourcing experience (Alibaba, Global Sources)
• UK e-commerce or retail familiarity
• GoHighLevel, Shopify, or Etsy experience
• Entrepreneurial mindset — you’ve tried to build something yourself
• Willingness to travel (Thailand, China, expenses covered)
• Openness to relocation long-term if the fit is right

HOW TO APPLY

Send a message with:

1. A 90-second Loom or voice recording introducing yourself. Speak naturally. No script.
2. Answer these questions (one sentence each):

• What AI tool do you use most and what do you use it for?
• What’s the most technical thing you’ve figured out on your own?
• What’s your experience with financial admin or bookkeeping?
• If you had to automate one part of your own daily life right now, what would it be and how?
• Describe a problem you solved without being told how
• Would you be open to traveling to Thailand or China for work if needed?
• Would you be open to relocating eventually if the fit was right?

1. One sentence: what’s your dream for the next five years?

No generic templates. If you used AI to help write your application, just tell me which tool — I respect AI use, I don’t respect pretending.