Executive Assistant / Creative Operations Assistant – Part-Time

Executive Assistant / Creative Operations Assistant – Part-Time, Growth Opportunity

We are a small but growing U.S.-based creative brand looking for a smart, highly organized, and proactive Executive Assistant / Creative Operations Assistant to join our team.

This role will work directly with the Founder and requires a high level of organization, discretion, accountability, and follow-through. You will help the Founder stay organized, keep priorities moving, and ensure that important administrative, financial, client, and creative tasks do not fall through the cracks.

This is not a traditional Executive Assistant role. We are looking for someone multi-talented, resourceful, and comfortable wearing different hats in a growing business. One day you may be following up on an invoice or organizing QuickBooks records, and the next you may be scheduling social media content, updating a Canva graphic, or helping coordinate a client project.

The position will begin part-time, with the opportunity to gradually transition into a full-time role as the business grows and responsibilities increase.

What You’ll Be Doing

Your responsibilities will include:

• Working directly with the Founder to manage priorities, schedules, reminders, and follow-ups
• Helping maintain strong organization across the business and proactively identifying items requiring attention
• Providing administrative and executive support
• Assisting with client communication and tracking outstanding items
• Using QuickBooks Online for basic bookkeeping, invoice management, expense categorization, and payment tracking
• Organizing business documents, receipts, invoices, and records
• Helping manage and schedule content across Instagram, TikTok, Facebook , YouTube, and other platforms
• Writing and proofreading captions and basic marketing content
• Using Canva, CapCut, or similar tools for basic content editing
• Organizing photos, videos, and other digital assets
• Assisting with research and other operational tasks
• Following through on assigned tasks without requiring constant reminders

Who We’re Looking For

You may be a great fit if you are:

• Exceptionally organized and able to keep track of multiple priorities at once
• Able to anticipate needs rather than waiting to be told what to do
• Proficient in QuickBooks Online
• Comfortable managing social media content
• Familiar with Canva, CapCut, or similar basic editing tools
• Tech-savvy and able to learn new systems quickly
• Proactive, resourceful, and comfortable taking initiative
• Dependable with strong attention to detail
• Professional, personable, and relatable
• Comfortable working independently in a remote environment
• Experienced working with U.S. or other international brands or clients

English Requirement

Mastery-level written and spoken English is required.

You will communicate directly with the Founder, team members, and occasionally clients. You should be able to communicate naturally, professionally, and confidently in English without relying heavily on AI for routine business communication.

Hours & Growth

This role will initially be part-time. We are looking for someone interested in building a long-term relationship with the company rather than simply taking on another short-term freelance project.

As the company grows and you demonstrate your capabilities, the position is expected to expand in hours, responsibilities, and compensation, with the potential to become full-time.

How to Apply

Please send us:

1. A brief introduction about yourself and why you believe you would be a good fit for this role.
2. Your experience supporting a founder, executive, or small-business owner.
3. Your experience using QuickBooks Online.
4. Your experience managing social media for a business or brand.
5. The editing/design tools you are comfortable using.
6. Your experience working with U.S. or international clients/brands.
7. Your current availability and preferred working hours.
8. Your expected hourly rate.
9. Links or examples of social media accounts, graphics, videos, or other relevant work you have helped manage.

Important: At the beginning of your application, include the words “Creative EA” so we know you read the entire job description.

We are looking for someone who wants to grow with us, take ownership of their work, and become a trusted part of the business.