Executive Assistant (Bookkeeping & Finance Administration)

About the Role

We are seeking a highly experienced and proactive Senior Executive Assistant to work closely with our C-level executive. This role is suited for someone with a strong track record of supporting senior executives while managing complex administrative, operational, and financial tasks with a high level of independence and discretion.

You will serve as a trusted execution partner to executive leadership, helping manage priorities, projects, administrative workflows, and financial records.

Key Responsibilities

• Provide high-level support to the CFO, managing priorities, schedules, and day-to-day administrative needs
• Track projects, follow-ups, and deliverables to keep priorities moving forward
• Draft polished email s, documents, and updates from rough notes or verbal instructions
• Manage digital files, records, and routine administrative requirements
• Handle bookkeeping and financial administration, including invoices, expenses, receipts, and financial records
• Coordinate with internal teams and external stakeholders on executive and operational matters
• Handle confidential executive, corporate, and financial information with discretion

Ideal Candidate Profile

You are a seasoned Executive Assistant with extensive experience supporting C-level executives, founders, directors, or senior leadership teams. You are comfortable managing competing priorities, working independently, and taking ownership of administrative and financial responsibilities.

You are detail-oriented, resourceful, and capable of managing sensitive information while keeping executive priorities and operational tasks moving forward.

Qualifications & Experience

• 5+ years of Executive Assistant experience, preferably supporting C-level executives, founders, or senior leadership
• Strong background in executive administration, project coordination, and office operations
• Experience with bookkeeping, expense tracking, and maintaining financial records
• Highly organized, detail-oriented, proactive, and able to work independently
• Strong written and verbal communication skills
• Proficiency with Google Workspace and modern communication tools
• Experience working with global or remote teams
• Experience with Notion, Zoho, Dropbox, Google Suite, Zoom

Nice to have

• Blockchain, Cryptocurrency, Web3, or Fintech experience

Key Attributes

• Senior & Experienced – Extensive experience supporting executives and managing complex administrative responsibilities
• Resourceful & Independent – Takes ownership and works effectively with minimal supervision
• Detail-Oriented – Maintains accuracy across administrative, project, and financial tasks
• Financially Capable – Comfortable handling bookkeeping, expenses, invoices, and financial records
• Discreet & Judgment-Driven – Handles sensitive executive, corporate, and financial information appropriately
• AI-Comfortable – Comfortable using AI tools to improve productivity and administrative workflows

PLEASE DO NOT APPLY IF YOU ARE NOT WILLING TO COMPLETE AN ACCURACY & ATTENTION TO DETAIL ASSESSMENT