PERSONAL ASSISTANT TO CEO (REMOTE · DUBAI TIMEZONE)

PERSONAL ASSISTANT TO CEO — FULL-TIME · REMOTE · DUBAI TIMEZONE

I’m a European founder running a growing consumer brand. I need one strong Personal Assistant who becomes the operating layer around me — not a task-taker who waits for instructions, but someone who anticipates, organises, and closes loops.

This is a private hire for me personally (CEO support), fully remote. You will work across time zones; Dubai (GST / UTC+4) must be your primary working window, with flexibility for evenings and the occasional weekend when travel or launches demand it.

WHAT YOU’LL OWN

• Executive ops: calendar, priorities, follow-ups, meeting prep, notes, action tracking
• Inbox & communication: triage email /WhatsApp/Slack-style channels; draft replies in my voice; escalate only what needs me
• Travel & logistics: flights, hotels, visas, ground transport, itineraries, buffers, Plan B
• Concierge / life admin: restaurants, gifts, appointments, vendors, household/logistics coordination when asked
• Research & briefings: people, companies, markets, options — short, decision-ready notes
• Project chase: keep vendors, freelancers, and internal people moving; chase without being told twice
• Light ops support: docs, sheets, simple process docs, vendor onboarding, expense tracking
• AI leverage: use ChatGPT / Claude / similar daily to draft, summarise, research, and speed up work — and propose better workflows

WHAT SUCCESS LOOKS LIKE

• I stop chasing basics; you close loops before I ask
• Travel and meetings just happen with clean itineraries and zero surprises
• My inbox and calendar feel calm
• You flag risks early and bring options, not problems
• You are reachable and reliable within the Dubai work window

MUST-HAVES

• Proven experience as Personal Assistant, Executive Assistant, or high-trust Virtual Assistant to a founder/CEO (or equivalent)
• Excellent written English (clear, concise, professional)
• Extremely organised; loves checklists, SOPs, and follow-up systems
• Comfortable with ambiguity and high ownership
• Strong with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) and common tools (Notion / Airtable / Trello or similar)
• AI-fluent: already use AI tools in real work, not interested in learning someday
• Stable internet, quiet work setup, full-time availability
• Overlap with Dubai (UTC+4) say your city + usual hours in the application

NICE-TO-HAVES

• Experience supporting travel-heavy founders
• Light bookkeeping / expense tools
• German or another European language (bonus, not required)
• Prior remote work with European or Middle East principals

NOT THIS ROLE

• Not a social media manager, media buyer, or video editor
• Not part-time / not a few hours when free
• Not someone who only waits for tickets

HOW TO APPLY (FOLLOW EXACTLY)
Subject line must start with: PA-CEO

In your first message include:
1. City + timezone + hours you can cover Dubai (UTC+4)
2. Monthly rate (USD) for full-time
3. 5–8 lines on the last executive you supported (what you owned)
4. One example of travel you organised end-to-end
5. One example of how you use AI in daily work
6. Tools you live in (list)
7. Earliest start date
8. Confirmation you can work full-time and be reliably reachable in the Dubai window

Optional: 1-page CV / link to a short Loom (max 2 min) introducing yourself.

Only applications that follow the format will be reviewed.

TERMS

• Full-time remote
• Paid monthly in USD ($600–1,500/mo depending on experience)
• Trial period after shortlist (paid micro-trial / paid first weeks — details to shortlisted candidates)
• Start: as soon as the right person is found

If you’re the person who quietly makes a founder’s life run, apply.

SKILLS / KEYWORDS if asked: Personal Assistant, Executive Assistant, Virtual Assistant, Calendar Management, Travel Arrangements, Email Management, Google Workspace, AI tools, ChatGPT, Concierge, Research