Accounts Receivable Support / Accounting Virtual Assistant

We are looking for a reliable, detail-oriented, and proactive Accounts Receivable Support / Accounting Virtual Assistant to join our team.

This is a full-time remote position responsible for supporting Accounts Receivable, collections, invoicing, payment tracking, financing documentation, and general accounting administration.

RESPONSIBILITIES

Accounts Receivable & Collections

• Review the AR report daily and monitor outstanding payments.
• Follow up with customers regarding upcoming and overdue payments.
• Collect payments from cash customers based on project milestones.
• Communicate with customers regarding payment status and document correspondence in the CRM.
• Follow up with financing customers for required signatures and completion certificates.
• Submit required financing documentation for lender processing.
• Manage required financing documents through each phase.
• Record payments accurately in QuickBooks Online and the CRM.

Accounting & Data Entry

• Enter customers, estimates, invoices, and projects into QuickBooks Online.
• Create invoices from estimates with proper reference numbers.
• Split invoices based on income allocation, including solar installations, roofing repairs, battery installations, and other services.
• Enter projects into employee credit card software such as Divvy.
• Process change orders and credit memos.
• Review accounting records to determine whether checks have been deposited.
• Locate deposited check images through Google Drive.
• Identify discrepancies and assist with account reconciliation.

Administrative Support

• Maintain accurate AR records and customer information.
• Update the CRM with payments, mailed checks, customer correspondence, and account updates.
• Respond to payment-related inquiries.
• Communicate with the Sales, Construction, and Accounting teams as needed.
• Maintain organized email and digital files.

REQUIREMENTS

• Experience with Accounts Receivable, bookkeeping, accounting, or collections
• Proficiency in QuickBooks Online
• Strong Excel / Google Sheets skills
• Proficiency with Gmail, Google Drive, and Google Calendar
• Understanding of basic accounting principles
• Strong mathematical and reconciliation skills
• Familiarity with purchase orders
• Excellent attention to detail
• Strong written and verbal English communication skills
• Highly organized, reliable, and punctual
• Able to maintain confidentiality
• Able to work independently and solve problems before escalating them
• Comfortable communicating with customers by phone when necessary

Bonus: Bookkeeping or QuickBooks certification, bank reconciliation experience, and experience in construction, solar, roofing, or other project-based businesses.

PERFORMANCE EXPECTATIONS

The successful candidate must consistently meet AR follow-up and reporting deadlines.

• Monthly reconciliation preparation: by the 7th of each month
• Weekly AR forecast: by 10:00 AM every Wednesday
• Department-specific requests: response within 30 minutes during business hours
• Customer-related inquiries: response within 1 business hour
• All required AR follow-ups must be completed and documented in the CRM.

COMPENSATION

$4–$7 USD/hour, depending on experience and qualifications.

Performance-based incentives may also be available for meeting specific AR and reconciliation targets.

HOW TO APPLY

IMPORTANT: Please complete our official application form to be considered for this position.

Application Form:
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Please include your updated resume and complete all required information in the application.

You will also be asked to submit a 1–2 minute voice introduction explaining your background, relevant accounting/AR experience, QuickBooks experience, and why you are a good fit for the role.

Incomplete applications may not be considered.