Transaction Coordinator

Senior Part-Time Transaction Coordinator — Real Estate Wholesaling

We are seeking an experienced, highly organized Transaction Coordinator to support our residential real estate wholesaling operations in Washington and Texas.

This is not an entry-level position. Applicants must have at least five years of hands-on transaction-coordination experience with a U.S.-based real estate wholesaling or investment company. Conventional real estate brokerage experience by itself does not satisfy this requirement.

Schedule

• Part-time: four hours per day
• Monday through Friday
• Approximately 20 hours per week
• Must work during agreed-upon Pacific Time business hours
• Target start date: September 10, 2026
• Long-term position for the right candidate

Primary Responsibilities

• Manage wholesale transactions from executed purchase agreement through closing
• Open title and escrow files promptly and submit complete transaction packages
• Prepare and send approved purchase agreements, assignment agreements, addenda, extensions, amendments, and related documents
• Track earnest money, inspection periods, closing dates, contingencies, signatures, and other critical deadlines
• Coordinate with sellers, cash buyers, acquisition managers, disposition managers, title companies, escrow officers, attorneys, and internal leadership
• Follow up consistently on outstanding title requirements and closing conditions
• Maintain accurate transaction stages, notes, documents, and tasks inside GoHighLevel
• Monitor buyer deposits, proof of funds, assignment documents, access arrangements, and closing confirmations
• Identify and immediately escalate issues involving probate, trusts, powers of attorney, deceased owners, liens, judgments, occupancy, missing signatures, or title defects
• Provide professional and timely updates to sellers and buyers
• Maintain an organized transaction checklist and electronic file for every property
• Deliver a daily written report showing completed tasks, approaching deadlines, and unresolved blockers
• Support the company’s existing Transaction Coordinator and Sales Operations Manager

Required Qualifications

• At least five years of hands-on transaction-coordination experience with U.S. real estate wholesalers or investors
• Demonstrated experience with assignment transactions, cash purchases, double closings, title companies, and escrow
• Experience managing multiple active transactions simultaneously
• Strong understanding of purchase agreements, assignment agreements, addenda, earnest money, title commitments, settlement statements, and closing timelines
• Excellent written and spoken English
• Strong follow-up, documentation, and deadline-management skills
• Ability to recognize transaction risks and escalate problems before they delay a closing
• Professional experience communicating directly with sellers, buyers, title companies, and attorneys
• High attention to detail and ability to work independently
• Reliable high-speed internet, quiet workspace, and backup internet or power
• Willingness to complete a paid skills assessment and provide professional references

Preferred Experience

• GoHighLevel
• Google Workspace
• DocuSign or similar electronic-signature platforms
• PropStream
• Washington or Texas real estate transactions
• Probate, inherited-property, trust, and power-of-attorney transactions
• Occupied properties and cash-for-keys coordination
• Creating transaction checklists and standard operating procedures

Performance Expectations

• All new files opened with title or escrow on the same business day
• No missed contractual deadlines
• All outstanding signatures and documents actively tracked
• Material title or legal issues escalated within one business day
• Every transaction record kept complete and current
• Professional and timely communication with internal and external parties
• Daily visibility into every transaction’s status, next action, responsible party, and blocker

How to Apply

Begin your application by answering the following questions:

1. How many years have you worked specifically as a Transaction Coordinator for U.S. real estate wholesalers or investors?
2. Approximately how many wholesale transactions have you helped close?
3. What was the largest number of active transactions you managed simultaneously?
4. Explain your experience with assignment agreements, double closings, earnest money, and title companies.
5. Describe a difficult title, probate, trust, lien, or power-of-attorney issue you identified and helped escalate or resolve.
6. Which transaction-management and CRM platforms have you used?
7. What four-hour working schedule can you maintain in Pacific Time?
8. What is your requested hourly or monthly compensation?
9. Do you have reliable backup internet and power?
10. Please provide a résumé and a short voice or video introduction.

Applications that do not demonstrate at least five years of real estate wholesaling transaction-coordination experience will not be considered.