Criminal Defense / Legal Case Management Support

We are seeking a detail-oriented and reliable Virtual Assistant to provide behind-the-scenes administrative and case management support to a paralegal and legal team handling a criminal defense caseload in Florida. The ideal candidate should be familiar with the Florida criminal defense process and litigation, including reviewing clerk dockets, updating case files, organizing legal documents, and assisting with case management. This role does not require the candidate to be an attorney. Candidates with experience as a paralegal, legal assistant, or legal administrative professional are encouraged to apply. Prior experience working with a criminal defense law firm is strongly preferred. Experience handling traffic-related criminal offenses would be a significant advantage.

Key Responsibilities:

• Assist paralegals and attorneys with day-to-day criminal case management
• Review Florida court and clerk dockets for case updates
• Monitor cases and identify new filings, hearings, deadlines, and docket activity
• Update and maintain client and case files accurately
• File, organize, and retrieve legal documents and case-related records
• Assist with preparing and organizing documents for court filings
• Enter and maintain case information in case management systems
• Update tracking spreadsheets and case status reports
• Maintain accurate records of case deadlines, hearings, filings, and other important dates
• Conduct administrative research related to active cases as directed by the legal team
• Assist with organizing discovery and other case materials
• Communicate case updates and relevant information to the paralegal or attorney
• Follow established procedures for document naming, filing, and case organization
• Perform other administrative and legal support tasks as assigned

Required Qualifications:

• Prior experience working as a legal assistant, paralegal, legal VA, or legal administrative professional
• Familiarity with the Florida criminal defense process and court system
• Understanding of basic criminal litigation procedures and terminology
• Experience reviewing court or clerk dockets and tracking case activity
• Strong document management and organizational skills
• Excellent attention to detail and accuracy
• Ability to manage multiple cases and prioritize tasks effectively
• Strong written and verbal communication skills
• Ability to work independently and follow established procedures
• Strong proficiency with Google Sheets and Google Workspace
• Ability to maintain confidentiality when handling sensitive client and legal information

Preferred Qualifications:

• Previous experience working for a criminal defense law firm
• Experience supporting attorneys or paralegals handling criminal caseloads
• Experience with Florida state court systems and clerk dockets
• Experience handling traffic criminal offenses
• Previous experience with The Ticket Clinic or a similar traffic/criminal defense practice
• Familiarity with Clio or other legal case management software
• Experience with electronic court filing systems
• Knowledge of Florida criminal court procedures and terminology
• Experience managing a high-volume caseload

Required: Technology & Software:

• Google Workspace
• Google Sheets
• Google Docs
• Email and online communication platforms

Preferred:

• Detail-oriented
• Highly organized
• Reliable and dependable
• Confidential and professional
• Comfortable handling sensitive legal information
• Able to work independently
• Strong follow-through
• Fast and accurate with administrative tasks
• Comfortable managing a high volume of cases
• Proactive in identifying case updates and outstanding tasks
• Clio
• Legal case management software
• Electronic court filing systems
• Florida court/clerk online docket systems

Important Candidate Qualities:
1. Experience Level: Preferred: 2+ years of relevant legal support experience

2. Strong preference: Prior experience with Florida criminal defense casesBonus: Traffic criminal offense experience or previous experience with The Ticket Clinic