ACCOUNTANT OR ADMINISTRATIVE ASSISTANT

We are looking for an organized, trustworthy, and proactive professional based in the Philippines to support the accounting, payroll, staffing, HR, and administrative operations of a U.S. healthcare company.

An accounting background is strongly preferred. The ideal candidate is detail-oriented, comfortable reviewing financial records, and able to manage multiple responsibilities with minimal supervision.

WORKING HOURS: Must be available during agreed-upon U.S. Pacific Time hours

KEY RESPONSIBILITIES:

• Collect, review, and organize payroll information, including timesheets, completed visits, employee and contractor rates, and reimbursements
• Prepare payroll summaries for management review and approval
• Maintain accurate payroll and payment records
• Review vendor invoices, recurring bills, subscriptions, and company expenses
• Identify duplicate invoices, payments, subscriptions, charges, and company accounts
• Maintain a bill-payment calendar to prevent missed or late payments
• Prepare vendor payments for management approval and document completed payments
• Reconcile invoices, payments, receipts, and vendor statements
• Maintain financial reports and expense trackers
• Assist with budget monitoring and basic cash-flow tracking
• Assist with recruiting, screening, hiring, and onboarding employees and contractors
• Prepare offer letters, agreements, contracts, and onboarding documents using approved templates
• Maintain confidential employee and contractor records
• Coordinate staffing and schedule nurses and clinicians for field assignments
• Schedule and track orientation and competency assessments
• Maintain clinician credentialing files, including licenses, certifications, background checks, health documents, insurance, and expiration dates
• Follow up on missing, incomplete, or expiring credentials
• Communicate professionally with applicants, employees, clinicians, vendors, and management
• Provide regular reports on payroll, bills, payments, staffing, credentialing, and pending tasks
• Improve administrative trackers, checklists, and internal workflows
• Protect confidential employee, patient, payroll, and financial information

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred
• Accounting or bookkeeping experience is strongly preferred
• Experience with payroll preparation, accounts payable, expense tracking, invoice review, and financial reconciliation
• Experience with HR, recruitment, onboarding, staffing, or credentialing is an advantage
• Experience with a U.S.-based healthcare, home health, hospice, staffing, or medical company is strongly preferred
• Strong Excel and Google Sheets skills
• Experience with QuickBooks or similar accounting software is preferred
• Excellent written and spoken English
• Strong professional writing and document-preparation skills
• Exceptional attention to detail and ability to identify discrepancies
• Highly organized, dependable, responsive, and able to work independently
• Able to manage deadlines and follow up consistently without reminders
• Trustworthy when handling confidential financial and personnel information
• Reliable computer, stable internet connection, and private workspace

Certified Public Accountants and applicants with U.S. accounting, healthcare staffing, credentialing, payroll, or accounts-payable experience are highly encouraged to apply.