Admin Assistant

Strictly FEMALE applicants only

Position Description: Admin Assistant

Rate and Employment Type:
PHP ---------- hr to start; Part-Time 15-20 hrs per week.

Location:
Remote, during Australian Business hours (AEST)

About the Role:
We are seeking a proactive and highly organised Virtual Assistant with a range of administrative, operational, and personal tasks. This is an ideal role for someone who can think on their feet, and is comfortable working in a fast-paced, dynamic environment.

Key Responsibilities:

• Maintain and update master data files with a high level of accuracy.
• Perform data entry and ensure information consistency.
• Create, update, and manage internal forms in MS Word, Excel, and PDF.
• Generate invoices, convert to PDF format, and ensure proper filing.
• Compile and submit weekly compliance reports to the Director by end of each week.
• Assist in preparing general reports as required.
• Coordinate with the team to ensure compliance and Reporting processes are followed.
• Edit, organise, manage, and share PDF documents.
• Other admin tasks including document formatting, filing, and correspondence.
• Handle email s, text, phone calls, and online meetings.
• Keep information private and confidential.

Key Skills & Attributes:

• Previous admin or care-sector experience is preferred.
• Strong listening and communication skills both written and verbal in English.
• Experience using Word, Excel, Outlook, Teams, SharePoint is preferred.
• Develop and use PDF tools such as Adobe Acrobat.
• Attention to detail and high level of accuracy in data entry.
• Strong organisational and time management skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience in an administrative or compliance support role is desirable.
• Ability to work independently as well as collaboratively with the team.

Home Office Requirements:

• Microsoft 365 installed
• NO plug-ins. Wired Internet Connection must be minimum of 100 Mbps.
• NO MacBook. Must have a main and a backup laptop or Desktop PC in Windows.
• Adobe PDF installed.
• Dual set-up monitor.
• Noise-cancelling headsets.
• Dedicated Home Office free from noise and distractions.
• At least 720p webcam for meetings
• Reliable and backup power stations

Strictly FEMALE applicants only