Real Estate Virtual Assistant

Real Estate Virtual Assistant

Social Media, CRM & Transaction Support

I am looking for a reliable, detail-oriented Virtual Assistant to support my growing real estate business in Alabama.

This position starts at approximately 5 to 10 hours per week, with the opportunity to grow as the business grows. I need someone with prior experience supporting a U.S.-based real estate agent, team, or brokerage.

You must communicate exceptionally well in English, be organized, follow through on details, and be comfortable working closely with me during onboarding.

Location: Philippines
Starting pay: $7 USD per hour, with higher pay available based on proven U.S. real estate, social media, and transaction coordination experience
Trial period: Paid 30-day trial
*Availability during the first 60 days:* You must be available to collaborate between *12 PM and 5 PM Central Time*. The role will remain approximately 5 to 10 hours per week, but I need overlap during this time while we learn how to work together. After 60 days, the schedule can become more flexible.

Responsibilities

Social Media Support

• Manage and schedule content across Facebook , Instagram, Google Business Profile, and other platforms as needed
• Create captions, story ideas, short-form content ideas, and simple content calendars based on my direction and brand voice
• Edit short-form real estate videos in CapCut, including trimming clips, adding text, captions, music, transitions, and branding
• Help maintain consistent posting and keep content organized
• Repurpose approved content across relevant platforms
• Bring thoughtful content ideas while following my direction, local market, and brand

Lofty CRM Support

• Work inside Lofty CRM to update contacts, organize records, complete assigned follow-up tasks, and keep the database clean
• Help ensure tasks, notes, and contact information are current and organized
• Assist with basic administrative follow-up as assigned

Transaction Coordination Support

• Help organize transaction documents and maintain files
• Track important deadlines from contract to closing
• Follow up on outstanding items with clear communication
• Assist with checklists, paperwork, client communication, and transaction updates as assigned
• Help make sure no important detail or deadline is missed

Important Expectations

• During the first 60 days, all captions, posts, stories, videos, and client-facing communication must be submitted for approval before being published or sent
• You must be responsive, dependable, organized, and comfortable receiving feedback
• You must handle client information professionally and confidentially
• You must communicate clearly if something is incomplete, unclear, or delayed
• I am not looking for generic real estate content or someone who needs to be reminded repeatedly. I need someone who pays attention, follows systems, and takes pride in doing things well
• Spanish is not required, but it is a bonus

Ideal Candidate

• Has previous experience as a Real Estate Virtual Assistant, Transaction Coordinator, or Real Estate Administrative Assistant
• Has supported a U.S.-based real estate agent, team, or brokerage
• Has experience managing real estate social media accounts
• Is comfortable creating captions, stories, and content ideas that feel personal and engaging
• Has strong CapCut and short-form video editing skills
• Has transaction coordination experience from contract to closing
• Has worked in Lofty CRM or a similar real estate CRM
• Has strong written and spoken English
• Is detail-oriented, professional, proactive, and reliable
• Can follow an established process while bringing thoughtful ideas and solutions

How to Apply

Please submit all of the following:

1. Your resume, including your real estate, social media, and transaction coordination experience

2. Examples or links to real estate social media posts, captions, or short-form videos you have created

3. A list of the real estate CRMs, transaction management systems, and communication tools you have used

4. Your hourly rate and a short explanation of why it fits your experience

5. Confirmation that you are available between 12 PM and 5 PM Central Time during the first 60 days

6. A video introduction in English that is at least two minutes long

In your video, please include:

• Your name and location
• Your experience supporting U.S.-based real estate agents, teams, or brokerages
• Your social media management experience, including the platforms you have managed
• Your experience writing captions, creating story content, and editing videos in CapCut
• Your transaction coordination experience and the tasks you handled from contract to closing
• The CRMs and systems you have used
• How you stay organized when managing deadlines, content, and follow-up tasks
• Why you believe you would be a strong fit for this position

Important: To confirm you read the entire job post, begin your video by saying:

“Calm guidance creates confident decisions.”

Applications without the required video or phrase will not be considered.

I am looking for someone I can build a long-term working relationship with, not someone who simply completes tasks. If you are dependable, skilled, attentive to detail, and take pride in helping a real estate business run smoothly, I would love to hear from you.