Executive Virtual Assistant / Operations Assistant

Why work with us

Regios Technologies is a growing, bootstrapped software company serving thousands of Shopify merchants.

You’ll work closely with the founder and gradually take ownership of the administrative and communication work that keeps the company running.

This is not a repetitive data-entry role. We are looking for someone who can learn how the company operates, use good judgment, and increasingly handle things without needing constant instructions.

The role is part-time, approximately 20–30 hours per week, with the potential to grow over time.

What you’ll do

Your main job is to protect the founder’s time and make sure important things do not fall through the cracks.

Responsibilities include:

• Monitor and triage Gmail, Slack, LinkedIn, and other communication channels
• Identify what requires action and what can safely be ignored or archived
• Route requests to the correct person on the team
• Draft routine replies
• Manage scheduling and calendar coordination
• Follow up when responses or actions are overdue
• Track loose ends and make sure they get resolved
• Maintain simple operating procedures and documentation
• Help organize incoming requests from customers, partners, vendors, and team members
• Escalate important decisions to the founder in a concise, structured format
• Identify work that should be automated, delegated, or handled without founder involvement

What good performance looks like

The founder should increasingly not need to check every inbox or communication channel personally.

When something does require the founder, you should be able to summarize:

• What happened
• Why it matters
• What decision is needed
• What you recommend doing

Requirements

• Excellent written English
• Strong reading comprehension
• Highly organized and reliable
• Comfortable making judgment calls
• Able to distinguish important information from noise
• Strong attention to detail
• Comfortable learning new software quickly
• Able to work independently rather than waiting for instructions
• Comfortable handling confidential business information
• Reliable internet connection

Preferred

• Previous experience as an executive assistant, operations assistant, or virtual assistant
• Experience supporting a founder or executive
• Experience with Gmail, Google Calendar, Slack, Trello, and LinkedIn
• Experience working for a SaaS or technology company

Schedule

Remote, approximately 20–30 hours per week.

You must have reliable overlap with U.S. Pacific Time business hours. Exact working hours will be discussed during the interview.

Compensation

$700–$1,100 USD/month depending on experience.

How to apply

Please send:

• Your resume
• A short explanation of your previous VA, executive assistant, or operations experience
• Your location and time zone
• Your desired monthly compensation
• Your availability to start

Also answer this question:

Imagine the founder receives 40 email s in one day. Most are notifications, newsletters, scheduling messages, vendor updates, customer requests, and a few important decisions. Explain how you would d ---------- what the founder actually needs to see.