General VA / Fulfillment Manager

Fulfillment / Operations Manager – Remote (Part-Time Retainer, Growth to Full-Time)

Are you a fast-moving, tech-savvy executor who thrives in a startup environment?

We're looking for a highly resourceful VA / Fulfillment Manager to become a key hire in a fast-growing digital marketing agency where we help online fitness coaches scale their businesses. This is a right-hand role you'll own the day-to-day fulfillment machine: client onboarding, content quality control, simple client communication, and internal systems. If you're hungry, detail-oriented, and ready to take real ownership, read on. Before we get to the details, most of the work is automated with AI agents. You control the quality and execute what has to be done manually.

?? WARNING: Applying on this job platform DOES NOT confirm your application. To apply, FIRST read the full post below, then complete the application form here: ---------- / ---------- ???? About Us

SocialFlow is a done-for-you client acquisition agency for online fitness coaches. We run the content, ads, and systems that let coaches focus on what they do best – coaching – while we fill their calendars with qualified leads. We're a small, fast-moving remote team where every person's work directly shows up in client results.

Position overview: This hire owns the fulfillment engine. You'll be the person who makes sure every client is onboarded cleanly, every piece of content that goes out meets our quality bar, and every client always knows what's happening with their account. The founder is stepping out of day-to-day fulfillment – you're stepping in. We will provide you with AI systems automating most of your workflow. That's why this seat is sticky: do it well and it grows into an Operations Lead role as the agency scales.

???? What You'll Be Doing
– Client onboarding – email s, form submissions, setting up folders; every new client gets a clean, fast start
– Creative direction & quality control — checking the quality of video edits before anything goes out, building content schedules with AI, posting content for clients
– Client communication – proactive updates so clients always know what's happening
– Internal systems – keeping Google Sheets, trackers, and ---------- boards accurate and up to date
– Ads tracking & refreshing – refreshing & creating ads using our SOPs and AI systems
– SOPs — following our SOPs, and building/updating them when systems break or change
– Project-based tasks — CRM cleanup (GoHighLevel), file organization, and other scoped tasks with SOPs
– End-of-day reports — a short daily summary: what got done, what's blocked, what's next

? Requirements
– Fluent English (written and verbal) — this role is client-facing
– Experience with client success / account management (agency or online business experience is a big plus)
– Knows their way around GoHighLevel, ---------- , Google Sheets/Drive, Slack, Canva, and Meta Ads (basic)
– A sharp eye for content quality — you can watch a video edit and tell what's off
– Great at following SOPs and taking initiative when none exist
– Quick learner, fast executor — no hand-holding needed
– Reliable presence in your three daily windows, Monday–Saturday
– Hungry to grow inside a fast-moving team

???? To prove you read this far: in the "Location" field of your application form must be the word "GREENLIGHT". Applications without it are automatically rejected.

???? What You Get
– $ ---------- /month flat base retainer (depending on experience)
– Client retention (churn) bonus — up to $ ---------- /month — you directly influence whether clients stay through your quality control, onboarding, and communication, so you share in the upside
– Realistic monthly total: $1100–$1,500

– Opportunity to grow into an Operations Lead role as the agency scales
– Hands-on training from a founder scaling fast
– 100% remote, structured but flexible schedule

???? This Role Is NOT for You If…
– You need micro-managing
– You aren't hungry to learn fast
– You prefer to do the same thing every day

???? Apply Now If You're…
– A builder who wants to grow with a high-performance team
– Ideally interested in AI, vibe coding, Claude Code
– Looking to take full ownership of your work
– Eager to learn the ins and outs of agency operations
– Takes initiative and is proactive

How to apply:

Complete the application form: ---------- / ---------- — remember, the location line of your application must be "GREENLIGHT"

???? Apply here: ---------- / ----------