Operations, Bookkeeper & Transaction Coordinator

Prior Transaction Coordinator experience is required.
Must submit a video introduction to be considered.

We are seeking a highly organized, proactive Executive Operations & Transaction Coordinator to support multiple growing businesses. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment while managing a wide variety of operational, administrative, bookkeeping, marketing, and client communication responsibilities.

Required Qualifications
Prior experience as a Real Estate Transaction Coordinator in Florida is preffered.
Strong knowledge of Florida real estate contracts, forms, and transaction processes.
Experience using Dotloop, Airtable, and related real estate software.
Excellent written and verbal English communication skills.
Comfortable speaking with clients and business partners on phone and Zoom/video calls.
Exceptional organizational skills with the ability to multitask and manage competing priorities.
Self-motivated, dependable, and able to work independently with minimal supervision.

Responsibilities
Coordinate residential real estate transactions from contract to closing.
Prepare, review, and organize Florida real estate documents and disclosures.
Manage transaction timelines, deadlines, and communication between all parties.
Maintain Airtable databases, CRMs, spreadsheets, and operational workflows.
Assist with bookkeeping, including monthly Profit & Loss statements, Balance Sheets, bank reconciliations, and detailed expense tracking across multiple businesses.
Organize business records and financial data for reporting and decision-making.
Create and manage email , SMS, and social media marketing campaigns.
Design basic marketing materials and social media graphics using Canva or similar tools.
Respond to leads and nurture prospects through the onboarding process until they become clients.
Manage multiple business phone numbers, inboxes, and client communications.
Provide executive administrative support and assist with special projects as business needs evolve.

Preferred Skills
Experience with Canva, Mailchimp, GoHighLevel, Airtable, Dotloop, or similar platforms.
Experience with AI tools such as ChatGPT to improve productivity and content creation.
Knowledge of CRM systems, automation tools, and workflow management.
Basic graphic design and social media marketing experience.

We're looking for someone who is resourceful, takes ownership, communicates exceptionally well, and enjoys wearing multiple hats. This position offers the opportunity to become an integral part of several growing companies where organization, initiative, and attention to detail are highly valued.