Administrative Assistant (Healthcare)

Work Schedule: Full-Time | Monday–Friday | 8:00 AM – 5:00 PM (PST)
Compensation: $4.50 per hr - 40 hours per week
Work Setup: Remote

About the Role

We are looking for a detail-oriented and highly organized Administrative Assistant to support our growing healthcare team. In this role, you'll provide administrative and scheduling support to ensure the smooth day-to-day operations of the department. If you're proactive, organized, and experienced in healthcare administration, we'd love to hear from you!

Responsibilities
Manage and maintain provider schedules, including appointments, schedule changes, and time-off requests.
Process and maintain payroll records accurately and on time.
Create, update, and maintain Epic templates to support provider scheduling and workflow efficiency.
Coordinate meetings, prepare agendas, schedule conference rooms, and distribute meeting materials.
Prepare reports, spreadsheets, correspondence, and other administrative documents.
Respond to email s and internal communications professionally and promptly.
Organize and maintain electronic and paper filing systems.
Assist with opening new clinic locations and departmental administrative requests.
Perform other administrative duties as assigned.

Qualifications
Minimum of 2 years of Administrative Assistant or HR support experience, preferably in a healthcare environment.
Experience using Epic Electronic Health Record (EHR) is REQUIRED.
Experience in a medical office is REQUIRED.
Experience processing payroll is highly preferred.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Strong organizational and time management skills with the ability to multitask.
Excellent written and verbal English communication skills.
Able to work independently while collaborating effectively with a remote team.
High attention to detail with a strong commitment to accuracy.
Professional, dependable, and able to maintain confidentiality.

Preferred Skills
Healthcare administrative experience
Provider scheduling experience
Payroll processing
Critical thinking and problem-solving
Adaptability in a fast-paced environment
Customer service mindset

How to Apply
Please include:

1. Updated resume and WhatsApp number
2. Short introduction highlighting relevant experience
3. Tools/systems you’ve used (e.g., EPIC, EMR systems, Teams)