AI Automation & Systems Expert – Real Estate

We are a growing U.S. real estate company looking for an experienced AI Automation & Systems Expert to help us build, improve, and scale our internal AI and automation infrastructure.

This opportunity may begin as a project-based or part-time role, but for the right person, it could develop into a long-term position as we continue expanding our use of AI throughout the company.

This is not a basic virtual assistant position, and we are not looking for someone who simply knows how to use ChatGPT.

We are looking for someone who understands:

AI automation
Workflow design
APIs and webhooks
System integrations
AI agents
Prompt engineering
CRM automation
Business process optimization
Data flows between platforms
Testing, troubleshooting, and documentation

Most importantly, you should be able to look at a real business process, identify where technology can improve it, and then actually build and implement the solution.

Compensation

We are open to either hourly or project-based arrangements.

Hourly

$8.00–$10.00/hour, depending on experience, technical ability, and demonstrated results.

Project-Based

We are also open to fixed project pricing for clearly defined automation and systems projects.

Project pricing will depend on:

Complexity
Scope
Required integrations
Development time
Testing requirements
Documentation
Ongoing maintenance needs

For strong candidates, we are open to ongoing project work, monthly arrangements, or a longer-term position.

What We Need Help With

Our goal is to integrate AI and automation throughout our real estate business wherever it can:

Save time
Reduce repetitive work
Improve lead follow-up
Improve conversion rates
Improve reporting
Reduce human error
Give management better information
Help our sales team work more efficiently
Connect systems that currently require manual work

Potential projects may include:

Building AI-powered workflows and automations
Creating AI agents for different departments
Automating lead management
Automating lead follow-up and nurturing
AI-assisted seller nurturing systems
AI lead scoring and prioritization
Improving CRM workflows and lead routing
Automating administrative tasks
Automating data entry
Building automated reports and dashboards
AI-assisted call transcription and summaries
AI-assisted call scoring and coaching
Building property research workflows
Automating real estate data analysis
Creating internal AI knowledge bases
Creating internal AI assistants
Connecting systems through APIs and webhooks
Improving communication between platforms
Reducing repetitive work currently handled by management
Identifying automation opportunities we may not currently know exist

We are also looking for someone who can proactively identify inefficiencies, not simply wait for us to tell you exactly what to build.

Our Current Systems

Our company currently uses tools and platforms including:

Follow Up Boss
ReadyMode
Smarter Contact
Dotloop
MLS systems
Google Workspace
Google Sheets
SMS platforms
Lead generation platforms
Real estate databases
Various sales and operations tools

Experience connecting CRMs, dialers, SMS platforms, spreadsheets, databases, and internal systems is highly valuable.

Preferred Technical Experience

Experience with some or all of the following is strongly preferred:

n8n
Make
Zapier
OpenAI API
Claude
Gemini
AI agents
Custom GPTs
REST APIs
Webhooks
JSON
OAuth/API authentication
CRM integrations
Google Sheets automation
Google Workspace automation
SMS integrations

Email automation
Database integrations
Data transformation
Workflow monitoring and error handling

You do not need to know every platform listed above.

We care more about whether you understand how systems work together and how to solve problems than whether you have memorized a specific tool.

What We Are Looking For

The ideal candidate:

Has actually built automations used by real businesses
Understands AI beyond basic prompting
Can design workflows from beginning to end
Understands APIs, webhooks, and integrations
Can build AI-powered workflows and agents
Can troubleshoot broken workflows
Understands data structures and system logic
Can identify automation opportunities independently
Thinks in terms of efficiency and business outcomes
Can explain technical concepts to non-technical team members
Can document what they build
Tests workflows before deployment
Understands reliability and data accuracy
Can work independently
Takes ownership of projects
Can move quickly without sacrificing quality
Keeps up with new developments in AI and automation
Real Estate Experience

Real estate experience is a strong advantage but is not required if your AI and automation experience is excellent.

Experience working with any of the following would be particularly useful:

Real estate brokerages
Real estate investors
Wholesale real estate companies
Acquisitions teams
Inside Sales Agent teams
Lead management teams
High-volume sales organizations
CRM-heavy businesses
High-volume lead generation companies

If you understand how leads move through a sales organization, that is a major plus.

What Success Looks Like

We do not just want someone who completes individual automation requests.

We want someone who can learn how our operation works and help us answer questions such as:

What should we automate?

Where are we wasting time?

What can AI do better than our current process?

Which systems should communicate with each other?

What are we currently doing manually that technology could handle?

Where are leads falling through the cracks?

Where can automation reduce management workload?

Where can AI save us money or help us generate more revenue?

The long-term goal is to build a more automated, AI-enabled real estate operation where our team spends less time on repetitive administrative work and more time on sales, relationships, negotiation, and closing deals.

Examples of Projects You May Work On

Projects could include things such as:

Lead Management Automation

Automatically receive new leads, clean the data, identify duplicates, categorize the lead, assign the correct agent, update the CRM, and trigger the correct follow-up sequence.

AI Lead Analysis

Use AI to review lead notes, conversations, property information, motivation, timeline, and other data to help prioritize opportunities.

Call Analysis

Automatically transcribe sales calls, summarize conversations, identify objections, score calls, extract action items, and provide coaching insights.

Seller Follow-Up

Create intelligent nurturing workflows based on seller motivation, timeline, previous conversations, and behavior.

Reporting

Automatically pull data from multiple platforms and produce management reports, KPI dashboards, or daily summaries.

Internal AI Assistant

Create an internal knowledge system that allows team members to ask questions about SOPs, processes, training materials, scripts, and company information.

These are examples only.

Part of your role may be helping us identify better opportunities than the ones we have already considered.

This Role Is NOT For You If

Please do not apply if:

Your AI experience is primarily using ChatGPT manually
You have watched automation tutorials but have not built real workflows
You cannot explain how APIs or webhooks work
You require step-by-step instructions for every project
You build workflows without testing them
You cannot troubleshoot when something breaks
You do not document your work
You are uncomfortable learning unfamiliar software
You are only interested in simple data-entry automation
You cannot show examples of previous automation work

We are looking for a builder and problem solver, not simply an AI enthusiast.

How to Apply

Send your application to:

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Use the subject line:

Application – AI Automation & Systems Expert

Please include the following:

What AI and automation platforms are you strongest with?
How long have you been building automations?
Describe 2–3 automations or AI systems you personally built.
What problem did each automation solve?
What tools, APIs, or platforms were involved?
Have you worked with APIs and webhooks? Please give an example.
Have you integrated CRMs, SMS systems, dialers, email platforms, or sales systems?
Do you have experience with n8n, Make, or Zapier? Which do you prefer and why?
Have you built AI agents or workflows using OpenAI, Claude, Gemini, or another LLM?
Do you have experience working with real estate businesses?
Give one example of an automation you built that saved a business significant time, money, or manual work.
Are you interested in hourly work, project-based work, or both?
If working project-based, briefly explain how you normally scope and price projects.
Portfolio Required

Please include examples of your previous work whenever possible.

This can include:

Loom videos
Screenshots
Workflow diagrams
n8n workflows
Make scenarios
Zapier workflows
Case studies
GitHub repositories
Architecture diagrams
Demonstrations
Before-and-after process examples

Please clearly explain what you personally built if the project involved multiple people.

A short video introduction explaining your experience and showing one automation you are proud of is strongly encouraged.

Final Note

We are serious about incorporating AI and automation deeply into our company.

We are not looking for someone to build one Zap and disappear.

We want to work with someone who understands both technology and business operations and can help us build systems that are reliable, scalable, and genuinely useful.

If you are the type of person who looks at a repetitive process and immediately starts thinking, “There has to be a better way to automate this,” we would like to hear from you.

Compensation: $8–$10/hour or project-based

Apply at: ----------