Virtual Executive & Social Media Assistant

I am looking for a reliable, highly organized Virtual Assistant to help me manage several growing businesses, social media accounts, and day-to-day administrative responsibilities.

I am an entrepreneur, author, content creator, and nonprofit founder with multiple projects happening at once. I need someone who can help me stay organized, keep track of important tasks, manage communication, and make sure opportunities and appointments do not fall through the cracks.

Responsibilities

Social Media & Content

• Help manage approximately 3–4 Instagram/social media accounts
• Organize and schedule content
• Help maintain a content calendar
• Keep track of posts, reels, stories, collaborations, and upcoming campaigns
• Assist with captions and basic content planning
• Monitor and organize DMs
• Identify important messages, partnership inquiries, speaking opportunities, customer inquiries, and potential leads
• Follow up on messages when appropriate

Business & Client Management

• Respond to basic business inquiries using approved responses
• Organize leads and potential clients
• Keep track of book consultations and inquiries
• Schedule consultations and appointments
• Send appointment reminders and follow-ups
• Maintain organized lists/spreadsheets for clients, leads, partnerships, and outstanding tasks
• Help keep track of deadlines, applications, events, and business opportunities

Book & Personal Brand

• Assist with book-related inquiries
• Organize speaking requests, collaborations, interviews, and events
• Keep track of opportunities that come through social media or email
• Help with outreach and follow-ups when needed

Administrative & Personal Assistance

• Maintain my calendar and help organize my schedule
• Create reminders for important deadlines and appointments
• Keep a running task/to-do list and help me prioritize what needs attention
• Occasionally assist with personal administrative tasks and reminders
• Help create more structure and organization in my day-to-day life

Who I’m Looking For

I need someone who is extremely organized, trustworthy, proactive, patient, and comfortable managing multiple projects at the same time. I do not want someone who waits for instructions for every small task. Once you understand my businesses and routine, I would like you to help identify what needs attention and keep me on track.

Strong written English and communication skills are important. Experience with Instagram, Canva, Google Calendar, Google Drive/Docs/Sheets, email management, appointment scheduling, and social media management is preferred.

Confidentiality is extremely important because you may occasionally have access to personal information, business communications, client inquiries, and private accounts.

This position can begin part-time with the opportunity to grow as my businesses and projects continue to expand.