EXECUTIVE ASSISTANT – US TAX & BOOKKEEPING

EXECUTIVE ASSISTANT – US TAX & BOOKKEEPING

Position: Executive Assistant
Employment Type: Full-Time
Work Setup: 100% Remote
Time Zone: EST (Eastern Standard Time)

ABOUT THE ROLE

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant with experience in US Tax and Bookkeeping to support day-to-day administrative and financial operations.

The ideal candidate should have strong administrative skills combined with hands-on experience in US tax-related processes and bookkeeping. You will work closely with the executive and assist with managing financial information, administrative tasks, documentation, scheduling, and other business-related responsibilities.

KEY RESPONSIBILITIES
Provide high-level administrative and executive support
Manage calendars, schedules, appointments, and meetings
Organize email s, documents, files, and important business records
Assist with bookkeeping and financial recordkeeping
Handle and organize financial transactions and documentation
Assist with accounts payable and accounts receivable
Reconcile accounts and maintain accurate financial records
Assist with preparation and organization of documents related to US taxes
Support tax-related administrative tasks and coordinate required documentation
Work with financial reports, invoices, receipts, and expense records
Maintain confidentiality of sensitive financial and business information
Conduct research and prepare reports or summaries when needed
Coordinate communications and follow-ups with clients, vendors, and other stakeholders
Assist with general business operations and special projects
Perform other administrative and financial tasks as assigned
REQUIREMENTS
Proven experience as an Executive Assistant, Administrative Assistant, Bookkeeper, or similar role
Hands-on experience with US Tax-related processes is required
Strong bookkeeping experience
Understanding of basic accounting principles and financial recordkeeping
Experience handling financial documents, invoices, expenses, and reconciliations
Excellent organizational and time-management skills
Strong attention to detail and accuracy
Excellent written and verbal English communication skills
Ability to handle confidential information professionally
Strong computer and technology skills
Ability to work independently and manage multiple priorities
Comfortable working EST hours
Reliable internet connection and a professional remote-work setup
PREFERRED SKILLS

Experience with any of the following is a plus:

QuickBooks Online/Desktop
Accounting or bookkeeping software
US tax preparation or tax support software
Microsoft Office
Google Workspace
Excel/Google Sheets
CRM and project management platforms
WHAT WE OFFER
100% Remote Work
Full-Time Position
Work aligned with EST Time Zone
Opportunity to work closely with a professional team
Long-term career growth opportunity
A role combining executive support, bookkeeping, and US tax experience
HOW TO APPLY

Interested candidates are encouraged to apply by sending:

1. Updated CV/Resume
2. Introductory Video – Tell us briefly about yourself, your experience, and why you are a good fit for this role.
3. Active WhatsApp Number

Please keep an eye on your WhatsApp after applying, as our recruitment team will reach out to you regarding the next steps.