Recruitment & Talent Operations Coordinator

ZenduIT and GoFleet are a Toronto-based fleet management and telematics company — GPS tracking, AI dashcams, and field-operations software for mid-market and enterprise fleets across North America (waste, transit/bus, airports, construction, field service). We're a small team that runs on Claude for almost everything, and we hire people who already think that way.

We hire across four continents and a dozen functions with a demanding multi-stage process — work-sample submission, scored review, live assessment, case stage. It works, and it currently runs on the CEO's calendar. Your job is to take it off there without diluting it.

WHAT YOU'LL DO

• Source actively rather than waiting on inbound
• Run first-pass screening against a written rubric and produce a ranked shortlist with reasons
• Own scheduling across Philippine, Gulf, Indian and Eastern time — confirmations, reminders, zero missed sessions
• Keep candidates warm and informed
• Maintain the pipeline record so we can see conversion by stage and source

SKILLS YOU MUST BE ABLE TO PROVE

• How you'd take 200 applications down to 10 worth a conversation — the actual mechanics
• A scheduling system you run that doesn't drop people across time zones
• A candidate you championed whom others would have screened out, and how it turned out

TO APPLY: Put the keyword SHORTLIST in your subject line. Before anything else in your application body, answer these two questions in your own words (this is a reading check — the answers are in this post):
1. Name two of the four time zones this role has to schedule across.
2. Besides the Loom and a live assessment, what other stages does the existing hiring process include?

Then send a Loom (max 5 minutes): show how you'd take 200 applications down to 10. Show Claude in the loop: rubric scoring, résumé parsing at volume, drafting stage-specific candidate email s, summarizing assessment submissions. If you've never used Claude, say so in one line instead of faking it — we'd rather know.