CEO Executive Assistant

Virtual Executive Assistant / Chief of Staff (Remote)
Company: Cornbread Hemp
Location: Remote (Philippines-based)
Reports to: CEO
Type: Full-time, remote contractor/employee

About Cornbread Hemp
Cornbread Hemp is a Louisville, Kentucky-based, USDA Certified Organic hemp and consumer goods company scaling from ~$50M toward $200M+ in revenue. Our portfolio spans full-spectrum CBD products, THC seltzers, a functional non-alcoholic beverage brand, and mushroom gummies, sold direct-to-consumer and through healthcare, natural, and beverage retail channels. We operate under EOS with a ~105-person team and our own manufacturing facility.

About the Role
We’re looking for a highly organized, proactive Virtual Executive Assistant to serve as a remote Chief of Staff to our CEO. This is not a traditional scheduling-only EA role — you will be the CEO’s right hand in driving multiple concurrent projects to completion, managing follow-through across departments, and keeping priorities visible and on track. You’ll need to operate with significant autonomy, strong judgment, and the ability to synthesize information from many sources into clear next steps.

The ideal candidate has prior experience directly supporting a CEO or senior executive at a consumer goods company, understands the pace and cross-functional nature of that environment (marketing, ops, sales, supply chain, finance), and is comfortable managing ambiguity.

Key Responsibilities

• Project push-forward: Track the CEO’s active projects and initiatives across departments (marketing, ops, sales, product, finance); proactively follow up with stakeholders to keep things moving and flag what’s stalled
• Calendar & inbox management: Own the CEO’s calendar, schedule and prioritize meetings across time zones, and triage email /Slack for what needs the CEO’s direct attention vs. what can be delegated or handled independently
• Meeting support: Prepare agendas and pre-reads, take notes, track action items, and follow up to ensure commitments are completed
• Communication drafting: Draft email s, Slack messages, memos, and internal comms on the CEO’s behalf in the right tone
• Research & briefing: Pull together background research, competitive intelligence, or data summaries to support decisions
• Travel coordination: Plan and book travel logistics as needed
• Documentation & systems: Maintain trackers/dashboards (e.g., in ---------- , Google Sheets, or similar) for project status, deadlines, and open items
• Gatekeeping & prioritization: Help the CEO focus by managing competing demands on their time and pushing back diplomatically when needed
• Personal/admin tasks: Occasional light personal task support as needed

Required Qualifications

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role directly supporting a CEO, founder, or senior executive
• Prior experience at a consumer goods (CPG) company — understands the operating rhythm of a CPG business (marketing calendars, retail/DTC channels, supply chain considerations)
• Excellent written and verbal English communication skills
• Strong project management instincts — able to track multiple workstreams without dropping details
• High degree of discretion; comfortable handling confidential/sensitive information
• Proficiency with tools such as Google Workspace, Slack, ---------- /Asana/ClickUp (or similar), and calendar management tools
• Able to overlap meaningfully with U.S. Eastern Time working hours
• Reliable high-speed internet and a dedicated home office setup

Preferred Qualifications

• Experience supporting a CEO through a period of company scaling/growth
• Familiarity with EOS (Entrepreneurial Operating System) or similar operating frameworks
• Experience with e-commerce/DTC brands and/or wellness, hemp, or beverage industries
• Comfort using AI tools (e.g., Claude, ChatGPT) to accelerate research, drafting, and organization

What Success Looks Like

• The CEO’s priority projects move forward week over week without the CEO having to personally chase every stakeholder
• Nothing important falls through the cracks — commitments made in meetings get tracked and closed out
• The CEO’s calendar and inbox reflect true priorities, not just whoever asked most recently
• The CEO trusts you to represent them accurately in written communication