Organized, Proactive, & Highly Dependable Executive Assistant

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Our company is growing, and we’re looking for a driven, organized, highly communicative, and resourceful Executive Assistant & Client Concierge to join our team.

This is a hybrid role. You’ll support executive-level priorities while also managing client communication, workflows, systems, and the day-to-day details that keep projects moving.

We need someone who can think ahead, spot problems, build solutions, and take initiative without being handheld.

Job Description:
Support executive-level administrative and organizational needs
Serve as a key point of contact and concierge for clients
Manage client onboarding, communication, follow-ups, and organization
Build, organize, and maintain advanced Google Sheets and Excel systems
Help develop, document, and improve SOPs and workflows
Manage and improve internal processes
Coordinate schedules, meetings, documents, and project information
Research, organize, and analyze information
Help identify bottlenecks and develop practical solutions
Support brainstorming, planning, and problem-solving across the business
Handle multiple priorities while keeping details from falling through the cracks

What We’re Looking For
You’re a go-getter. You take initiative instead of waiting for instructions. You’re comfortable figuring things out, asking smart questions, and bringing ideas to the table.

You should be:
Excellent with Google Sheets & Excel
Strong in workflow and process management
Comfortable developing and improving SOPs
A strong critical thinker and problem solver
Organized and extremely detail-oriented
A confident communicator
Good at brainstorming and finding solutions
Self-directed and accountable
Comfortable managing multiple priorities
Highly trainable and willing to continuously improve

Most importantly, we don’t want someone who needs to be told what to do. We want someone who has initiative and is highly dependable.

What We Offer
Paid, high-touch training
Full-time remote work
Bi-monthly pay via money transfer
Performance and impact-based bonuses
Career growth opportunities
A creative, collaborative work environment

We’re looking for someone who wants to grow with us long-term, take on greater responsibility, and become an important part of how our company operates.

*Very Important*

How to Apply

To Apply, Follow These Steps:
Reply with your Name and Position in the subject line. Example: "John Doe – Organized, Proactive, & Highly Dependable Executive Assistant"
Tell us "Why you believe you’re a fit for this role" and provide an example of a problem you solved, process you improved, or initiative you took without being asked.

Submit the following in your response email :
1. Your resume (CV) & portfolio (demonstrating work you've created)
2. Attach a link to a blank Excel or Google Sheets file demonstrating how you organize and visualize information.
3. One employer reference (No 'reference upon asked' will justify)

Candidates that do not submit the requested three items will not be considered.

Once we receive your application, we will send you a scheduler to book your interview slot. During your interview, you will be required to demonstrate proficiency in an in-interview task.

**Lastly, this job opportunity is for an individual person and not available to teams, staffing agencies, or 3rd parties.**

If you’re proactive, analytical, organized, and the kind of person who sees what needs to be done before someone asks, we want to meet you.

Come grow with us.