Invoicing & Administrative Support Specialist

We are a U.S.-based professional services company looking for a reliable and highly detail-oriented team member to assist with invoicing, email management, document handling, and administrative support.

This is a full-time remote position working U.S. Eastern Time hours in a fast-paced, deadline-driven environment. Our work is time-sensitive, so accuracy, responsiveness, organization, and the ability to manage multiple priorities are very important.

Responsibilities

• Prepare and send client invoices using QuickBooks
• Update customer and invoice information in QuickBooks
• Track invoice status and assist with basic billing follow-up
• Monitor and organize Microsoft Outlook email
• Respond to routine billing and administrative email s
• Save, rename, combine, organize, and manage PDF documents
• Work with Microsoft Word and Excel
• Perform accurate data entry
• Maintain organized electronic files and records
• Follow up on missing information and outstanding administrative items
• Assist our invoicing and administrative team with daily workload
• Prioritize urgent and deadline-sensitive assignments

This is not a bookkeeping position. You will not be responsible for financial statements, reconciliations, journal entries, payroll, or accounting.

Requirements

• Previous experience creating or processing invoices
• Comfortable using QuickBooks for invoicing
• Strong Microsoft Outlook skills
• Proficient with PDF documents
• Good Microsoft Word and Excel skills
• Fast and accurate data-entry skills
• Strong written English
• Excellent attention to detail
• Organized, reliable, and able to follow instructions carefully
• Able to work effectively in a fast-paced and deadline-oriented environment
• Able to manage multiple assignments and changing priorities
• Responsive to time-sensitive email s and requests
• Comfortable working independently
• Available to work U.S. Eastern Time hours

##Preferred

Previous experience working with a U.S. company or in a:

• Legal or law firm environment
• Corporate services company
• Title or public records company
• Compliance company
• Accounting or other professional-services environment

Legal or professional-services experience is preferred but not required.

Salary

$450–$600 USD per month, depending on experience and demonstrated skills.

Performance and compensation will be reviewed based on reliability, accuracy, responsiveness, and increased responsibilities.

To Apply

Please answer the following:

1. How many years of invoicing experience do you have?
2. What have you used QuickBooks for?
3. Have you created and sent client invoices in QuickBooks?
4. Describe your experience managing Microsoft Outlook email .
5. How comfortable are you working with PDF documents?
6. Have you worked in a fast-paced or deadline-driven environment?
7. Have you worked for a U.S. company, law firm, corporate services company, or other professional-services business?
8. Are you available to work U.S. Eastern Time hours?

Please put AADS INVOICING in the subject of your application.

Applications that do not answer the questions above may not be considered.