Project Management VA

Company: MHI Media
Location: Remote
Type: Full-Time
Reports to: Design Team Lead

About Us
MHI Media is a performance marketing agency that helps DTC brands scale to 7 and 8 figures. We manage creative production and paid media across Meta, TikTok, Google, and more — producing hundreds of ad creatives every month for 30+ active clients. Our design team of 25+ editors and designers operates at high volume and high speed.

The Role
We're looking for a proactive, highly organised Virtual Assistant to support the Design Team Lead in running day-to-day operations across a fast-moving creative team. You'll sit at the intersection of project management, content operations, and team coordination — making sure nothing slips through the cracks.

This isn't a passive "wait for instructions" role. You'll be managing workflows, tracking deliverables, coordinating across tea ---------- mbers, and helping build systems that make the team faster and more efficient. If you have a creative or video editing background, even better — you'll understand the work at a deeper level.

What You'll Do
Operations & Project Management

• Manage and track daily task pipelines across the design team (Airtable, Slack, project boards)
• Monitor project statuses, flag blockers, and chase deadlines before they're missed
• Coordinate task assignments and workload distribution across designers and editors
• Prepare weekly output summaries, performance snapshots, and status reports

Workflow & Systems

• Set up and maintain operational workflows and automations (Airtable, Slack, Google Workspace)
• Document SOPs and processes so the team runs smoothly without micromanagement
• Identify inefficiencies and suggest improvements — we want someone who thinks in systems

Content & Asset Management

• Organise and maintain creative asset libraries (videos, images, templates)
• Ensure files are properly named, tagged, and accessible for the team
• Help manage content calendars and delivery schedules

Recruitment & Admin Support

• Draft and post job listings for creative roles (designers, editors, motion artists)
• Screen initial applications and coordinate interview scheduling
• Handle general admin tasks — inbox management, meeting prep, calendar coordination

What We're Looking For
Must-Haves:

• 2+ years experience in a VA, project management, or operations role
• Highly organised with strong attention to detail — you don't let things fall through the cracks
• Comfortable with tools like Airtable, Slack, Google Workspace, and project management platforms
• Excellent written communication — you'll be coordinating across a distributed team daily
• Self-starter who takes initiative without needing to be told what to do next
• Available during UK business hours.

Nice-to-Haves:

• Background in video editing, graphic design, or creative production
• Experience working in a creative agency or marketing team environment
• Familiarity with ad creative workflows (briefing ? production ? QA ? delivery)
• Experience with automation tools (Zapier, Make, or similar)
• Basic understanding of social media advertising (Meta, TikTok)

Why Join MHI Media?

• Work alongside a high-performing creative team producing content for brands scaling fast
• Fully remote — work from anywhere
• You'll have real impact — this role directly shapes how efficiently the team operates
• Growth opportunity — as the team scales, this role grows with it

HOW TO APPLY — PLEASE READ CAREFULLY:
We are NOT reviewing applications through OnlineJobs.ph. All applications must be submitted via email .

Email the following to ----------
1. Subject Line: OLJ - Creative OPS & PM - Your Name
2. Your Name
3. Your Email
4. Link to Your Resume (Do NOT attach your resume to the email — provide a link so we can collate data properly)
5. Links to any project management portfolios, case studies, or examples of workflows you've built