Back-Office Virtual Assistant (Data Entry + Admin) - Grow into Operations

Back-Office Virtual Assistant (Data Entry + Admin), Grow into Operations

We're a U.S.-based company in the medical supply industry. We're hiring one sharp, reliable person to support our back office and to grow into helping run our day-to-day operations over time.

This is a grow-into-it role. You'll start with clearly defined work. As you prove you're accurate, dependable, and able to think for yourself, we'll hand you more responsibility and more pay. The owner stays actively involved and you earn trust in steps. If you want a long-term seat where you can grow, this is it.

What you'll start with:

Processing customer orders using our systems (ShipStation, QuickBooks)
Handling customer inquiries and email s clearly and professionally
Keeping our records accurate and organized
General admin, follow-ups, and keeping things on track

Experience with ShipStation or QuickBooks is a plus, but we'll train the right person.

What you'll grow into (as you earn it): account management, vendor follow-up, and coordinating our daily operations.

What we actually care about, read this part:

You write clearly. Clean, professional English we'd trust in front of a customer.
You think for yourself. When something's unclear, you think it through first and figure out what makes sense, and you ask a good question when you're genuinely not sure. We'd always rather you ask than guess.
You're accurate, organized, and you follow through. You close loops and flag problems early.
You take ownership. You care about getting it right, not just checking a box.

Schedule:

Monday to Friday, 10:30 AM to 3:30 PM EST (Philippine time: 10:30 PM to 3:30 AM), 5 hours/day
Part-time for now, with real room to grow into full-time as your responsibilities expand
You must work only for us during scheduled hours. No juggling other clients on our time

Pay: $4.50/hour to start, with raises as you take on more.

To apply, follow these exactly (this is your first test):

Use the subject line: Back-Office VA | [Your Full Name]
Start your message with the word "OWNER" so we know you read this all the way through.
Attach your resume, and in a short message, tell us about a time you solved a problem at work without being told how to do it.

We read every application that follows these steps. We're looking for someone who takes pride in doing things the right way. If that's you, we want to hear from you.