Executive Assistant (Real Estate)

Executive Support | CRM & Contract Preparation | Marketing & Training Support

Part-Time | Remote
Schedule: 9:00 AM–1:00 PM EST, Monday–Friday
Compensation: $400–$500/month

About the Role

We're looking for a highly organized and proactive Executive Assistant to work directly with the Owner/Broker and keep daily operations organized and moving forward.

You'll manage communication, files, CRM records, contracts, and administrative tasks while proactively identifying ways to make the Owner's work more efficient.

Front in line if you can speak Spanish

Key Responsibilities

• Manage, organize, and prioritize the Owner's email inbox.
• Maintain organized files and documents in Google Drive.
• Provide day-to-day executive and administrative support.
• Update and maintain leads and contacts in Boldtrail CRM.
• Prepare and organize real estate contracts and related documents.
• Assist with marketing materials and coordination.
• Help prepare resources for agent training.
• Identify opportunities to streamline workflows and improve efficiency.
• Anticipate needs and proactively solve problems.

Requirements

• Exceptional organization and attention to detail.
• Excellent written and verbal English communication.
• Strong ability to prioritize and manage multiple tasks.
• Proactive, forward-thinking, and highly dependable.
• Comfortable working independently with minimal supervision.
• Proficiency with AI tools.
• Previous remote/virtual assistant experience is a plus.
• Management or real estate experience is a plus.

Tools

• Boldtrail CRM
• Google Drive, Sheets & Meet
• Contract preparation tools
• AI productivity tools

We're looking for someone who doesn't simply wait for instructions — you anticipate what needs to be done and make the Owner's work easier every day.