Virtual Assistant – Podcast, Content, Sales & Executive Support

About the Role

I’m looking for a highly organised, detail-oriented Virtual Assistant to support me across podcast publishing, content repurposing, outbound sales administration, inbox and calendar management, and email drafting.

This is a varied role for someone who is comfortable switching between administrative tasks, content and copywriting, sales operations, and executive support. You should be able to work independently, follow repeatable processes, learn new software quickly, and take ownership of keeping things organised behind the scenes.

The ideal person is proactive, reliable, tech-savvy, and has excellent written English.

Key Responsibilities

1. Podcast Packaging & Publishing

Take completed, edited podcast episodes and prepare them for publishing in a consistent, professional format. Audio/video editing is handled separately.

Responsibilities include:

• Uploading completed episodes to relevant podcast and content platforms
• Writing and formatting episode titles, descriptions, and show notes
• Ensuring each episode follows a consistent publishing format and checklist
• Scheduling and publishing episodes
• Repurposing each episode into:
• A blog post
• Newsletter content
• LinkedIn post
• Instagram post
• TikTok post
• Using Claude to assist with repurposing while ensuring the final formatting, tone, and quality are correct
• Maintaining consistency across all publishing channels

Skills required:

• Familiarity with podcast hosting and publishing platforms
• Excellent attention to detail
• Ability to follow repeatable checklists and processes
• Strong written English
• Ability to write engaging titles, descriptions, and show notes
• Comfortable using AI tools such as Claude for content repurposing

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2. Outbound Sales Administration

Keep the prospecting and sales infrastructure organised and accurate.

Responsibilities include:

• Maintaining prospect lists and list hygiene
• Accurate data entry
• Managing and maintaining outreach sequences
• Cleaning up CRM records
• Identifying and fixing duplicate, incomplete, or inaccurate contacts
• Keeping prospecting data organised and up to date

Skills required:

• Experience with sales engagement platforms and CRMs
• Experience with Amplemarket and Folk CRM is preferred, but the ability to learn similar tools quickly is also important
• Strong data-entry accuracy
• Basic spreadsheet skills
• Methodical and detail-oriented working style

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3. Inbox & Calendar Triage

Help manage my inbox and calendar so I can focus my attention on the tasks and communications that genuinely require me.

Responsibilities include:

• Sorting and prioritising incoming email s
• Flagging messages that require my direct attention
• Preparing appropriate email s and responses as drafts
• Scheduling and rescheduling meetings
• Managing calendar conflicts
• Keeping the calendar organised and up to date
• Coordinating across different time zones when necessary

Skills required:

• Strong experience with Gmail and Google Calendar
• Good judgment and prioritisation skills
• Clear and professional communication
• High level of discretion with confidential information
• Reliable attention to time zones, scheduling, and meeting details

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4. Content Repurposing (Nice to Have)

Take a single piece of long-form video or content and turn it into a week of platform-specific content.

This may include:

• Instagram carousel concepts and copy
• Instagram captions
• LinkedIn posts
• Email and newsletter copy
• Drafting content for review before publishing
• Working from transcripts to create multiple pieces of content from one source

Skills preferred:

• Experience creating content for Instagram and LinkedIn
• Strong copywriting skills
• Ability to match an existing brand voice
• Basic experience with Canva or similar design/template tools
• Ability to work systematically from a transcript or long-form source

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5. Drafting Client, Prospect & Follow-Up Email s

Prepare professional replies and follow-up email s in my voice for review.

Responsibilities include:

• Drafting replies to clients and prospects
• Preparing follow-up email s
• Matching my personal writing style and tone
• Staging all email s as drafts for my review
• Never sending email s on my behalf without explicit approval

Skills required:

• Excellent, polished written English
• Strong ability to adapt to and match an existing writing voice
• Professional, warm, and clear communication style
• Understanding of sales and client relationship communication
• High level of accuracy, care, and reliability

Tools & Software

You do not need to be an expert in every tool below, but you should be comfortable learning and working with new software quickly.

Current tools include:

• Amplemarket
• Folk CRM
• Gmail
• Google Calendar
• Riverside.fm
• Kajabi
• Canva
• Metricool
• Spotify for Podcasters
• YouTube
• Beehiiv
• Zoom
• Claude

Ideal Candidate

You are someone who:

• Is fluent in polished written English
• Is highly organised and detail-oriented
• Works well from checklists, templates, and repeatable processes
• Is proactive and comfortable working independently with light supervision
• Learns new software quickly
• Is comfortable handling both administrative work and content/copywriting tasks
• Has good judgment and knows when to flag something rather than make assumptions
• Is discreet and trustworthy with confidential inbox, client, prospect, and business information
• Takes pride in accuracy and consistency
• Can manage multiple ongoing workflows without letting details slip through the cracks

Important Working Principle

This role is designed to help remove administrative and operational work from my plate while keeping me in control of important decisions and communications.

Where appropriate, you will prepare, organise, draft, schedule, and stage work for review. You should not send client, prospect, or other important communications on my behalf without explicit approval.

What Success Looks Like

A successful VA in this role will help create a business that runs more smoothly behind the scenes. Podcast episodes are consistently published and repurposed, prospecting systems stay clean and organised, the inbox and calendar remain under control, and email s and content are prepared in advance for quick review.

The goal is for me to spend less time on repetitive administration and operational details, while maintaining a high standard of quality, consistency, and communication.

To apply, send your resume and a Loom video (or similar video recording app) about why you're excited about the role to Elvin at ---------- with the subject line "Re: General Virtual Assistant"