Executive Assistant to C-Suite Leadership (2 Positions: CEO & COO)

We are seeking two experienced Executive Assistants to support our C-Suite leadership — one dedicated to the Chief Executive Officer (CEO) and one to the Chief Operating Officer (COO) — in a fast-paced, fully remote, global organization. These roles focus on executive coordination, documentation, presentations, and operational follow-through. Our executives travel frequently, so flexibility across time zones is essential.

Please indicate in your application whether you are applying for the CEO EA role, the COO EA role, or are open to either.

Location: Remote
Hours: Full-time (40 hours per week) with flexible working hours as required

Key Responsibilities

Manage the executive's calendar, inbox, meetings, and travel arrangements
Prioritize tasks, track follow-ups, and ensure deadlines are met
Assist the executive with documentation, reports, presentations, and executive materials
Prepare and format decks, documents, spreadsheets, and meeting notes
Act as a liaison between the executive and internal/external stakeholders
Provide administrative and coordination support to relevant teams (e.g. Finance)
Assist with expense tracking, documentation, and invoice follow-ups
Use AI tools, automation, and systems to improve workflows and efficiency
Coordinate and support projects, tracking progress, deadlines, and deliverables
Handle sensitive information with confidentiality and discretion

Requirements

Minimum 2 years' experience as an Executive Assistant supporting senior leadership
Strong project management skills, with the ability to coordinate multiple workstreams simultaneously
Flexibility to take on projects beyond the core EA scope to support both executives as needed
Strong attention to detail with excellent organizational skills
Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
Comfortable creating and managing executive documents and presentations
Able to work independently without micromanagement
Flexible and adaptable to changing priorities and schedules
Bookkeeping or accounting experience is a plus, not required

Assessment Requirement

All applicants must complete a DISC personality assessment at ----------
Please share a viewable Google Drive link to your results with your application

How to Apply

Submit your CV, salary expectations, and DISC assessment link
Specify which role you are applying for (CEO EA / COO EA / either)
Ensure your Google Drive link is set to "viewable" — applications with inaccessible links will not be considered
Apply only if you have Executive Assistant experience