Executive Assistant to Founder – Luxury Private Client & Charter Business

Meridian & Co. is a UK-based luxury private client business serving clients internationally across private aviation, yacht charter and bespoke experiences.

We operate in a high-end environment where professionalism, discretion, attention to detail and exceptional communication are essential.

We are looking for a highly organised and proactive Executive Assistant to support the Founder and assist with the day-to-day administration and operations of the business.

This is not simply a general virtual assistant position. We are looking for someone who can become a trusted and dependable member of the business and potentially grow into a broader operations role as the company expands.

Responsibilities

Your responsibilities may include:

• Supporting the Founder with day-to-day business administration
• Managing and organising email s, documents, tasks and follow-ups
• Researching private aviation operators, yacht companies and other luxury suppliers
• Maintaining accurate supplier and partner databases
• Researching prospective clients, companies and partnership opportunities
• Maintaining prospect and client records
• Preparing professional proposals, quotations, itineraries and client documents using established Meridian & Co. templates
• Coordinating information between suppliers and the Founder during client enquiries
• Requesting information and quotations from approved suppliers when instructed
• Following up outstanding supplier communications
• Organising enquiry information and comparing supplier responses
• Maintaining CRM records and internal trackers
• Scheduling meetings, calls and reminders
• Preparing research and briefing notes for the Founder
• Assisting with client and supplier outreach campaigns
• Drafting professional email s and correspondence
• Organising company files and maintaining accurate records
• Helping improve administrative processes as the company grows

What We Are Looking For

The successful candidate should have:

• Excellent written and spoken English
• Strong attention to detail
• Excellent organisation and time-management skills
• Professional written communication
• Strong online research capabilities
• Good judgement and the ability to follow instructions accurately
• Confidence using spreadsheets and business software
• Experience with Microsoft Office / Microsoft 365 or similar platforms
• Ability to work independently
• A proactive attitude — identifying what needs to be done rather than waiting for every instruction
• Professionalism when dealing with confidential information

Experience within executive assistance, luxury travel, private aviation, yachting, hospitality, concierge, travel management or another premium client-facing industry would be highly desirable, but is not essential.

The Standard We Expect

Meridian & Co. operates within the luxury private client market. Communication must therefore be professional, polished, discreet and accurate.

Attention to detail is extremely important.

The successful candidate may eventually communicate with aircraft operators, yacht companies, luxury suppliers and private clients on behalf of the business. We are therefore looking for someone who understands the importance of representing a premium brand professionally.

You will initially work closely with the Founder and receive clear procedures and templates for key tasks.

As trust and experience develop, greater responsibility may be delegated.

Hours

Approximately 15–20 hours per week initially, with the potential for increased hours and responsibilities as the business grows.

Some flexibility may occasionally be required when supporting time-sensitive client enquiries.

To Apply

Please provide:

1. A brief introduction and summary of your Executive Assistant/VA experience.
2. Examples of previous responsibilities supporting a founder, executive or business owner.
3. Details of any experience within luxury, travel, aviation, hospitality, concierge or client-facing businesses.
4. The software and business tools you are comfortable using.
5. Your normal working hours and time zone.
6. Your expected monthly salary for 15–20 hours per week.

Please also answer the following:

A private client requests a private flight from London to Nice for four passengers next Friday. The Founder asks you to obtain suitable options from approved aircraft operators. Briefly explain how you would approach the task.

Please begin your application with the words “MERIDIAN PRIVATE CLIENT” so we know you have read the entire job description.

Shortlisted applicants may be invited to complete a small paid trial assignment before a long-term appointment is made.