Civil Construction Project Coordinator / Administrator

We are a small but growing civil construction contractor based in Melbourne, Australia, specialising in earthworks, pavement construction, drainage and machine-controlled final trim.

We are looking for a capable and proactive Civil Construction Project Coordinator / Administrator to work directly with the business owner and become a key part of our operations.

This is a broad role combining civil construction project support with general business administration.

Responsibilities may include:

Assisting with estimates, quantities and tender submissions
Preparing RFQs and obtaining supplier/subcontractor pricing
Preparing purchase orders
Project cost tracking and job administration
Assisting with variations and progress claims
Setting up and maintaining project folders
QA documentation, ITPs and project records
Vendor registrations and prequalification
Compliance documentation
Tender and commercial opportunity research
CRM management and following up leads/quotes
Preparing and formatting quotations and other documents
Invoicing and basic accounts administration
Maintaining plant and equipment records

Email , filing and general administration
Other day-to-day tasks required in a small civil construction business

We are looking primarily for someone with practical construction experience.

You may have experience as a Project Coordinator, Project Administrator, Contracts Administrator, Estimator, Civil Engineer or Project Engineer.

A Civil Engineering qualification is welcome but is NOT required.

If you are an engineer, please understand this is not a design engineering position. You must be comfortable performing general administration as well as technical/project work.

Experience with an Australian civil construction company would be highly regarded.

We want someone organised, reliable and proactive who can learn our business, take ownership of tasks and grow with us long term.

Strong written and spoken English is essential.

When applying, please briefly explain your civil construction experience, the types of projects you have worked on, and what responsibilities you personally handled.