**Real Estate CRM + Seller Follow-Up VA | Lead Management, QA & Operations**

Go Platinum Real Estate is looking for a highly organized CRM / Seller Follow-Up Virtual Assistant who understands that a valuable lead can be lost simply because somebody forgot to document or follow up.

Our philosophy:

The CRM is the memory of the company.

If the notes, status, follow-up date or next action are wrong, the opportunity is at risk.

This position combines CRM management, seller follow-up and quality control.

Responsibilities

You may be responsible for:

• Reviewing seller records
• Updating CRM information
• Reviewing caller notes
• Correcting incomplete records
• Scheduling callbacks
• Monitoring overdue follow-ups
• Following up with warm sellers
• Tracking changes in seller motivation
• Updating pipeline statuses
• Identifying HOT opportunities
• Flagging leads requiring management review
• Preventing duplicate records
• Maintaining accurate contact/property information
• Reviewing dispositions
• Maintaining Do-Not-Contact records
• Creating daily pipeline reports

Seller Information You Must Track

• Owner name
• Phone
• Property address
• Property condition
• Occupancy
• Motivation
• Timeline
• Asking price
• Mortgage/payoff if known
• Liens/issues if known
• Last contact
• Status
• Full notes
• Next action
• Follow-up date
• Assigned representative

Nobody should open a lead tomorrow and wonder:

“What happened yesterday?”

Ideal Experience

Strong candidates may have experience with:

• Real estate
• Follow Up Boss
• GoHighLevel
• HubSpot
• Salesforce
• CloudTalk
• Mojo
• Transaction coordination
• Lead management
• Seller follow-up
• Quality assurance
• Data management
• Google Sheets
• Real-estate wholesaling

We Need Someone Who

• Notices missing information
• Is extremely organized
• Writes excellent notes
• Follows instructions
• Understands urgency
• Can communicate professionally with sellers
• Can distinguish HOT, WARM and NURTURE opportunities
• Doesn't allow follow-ups to disappear
• Escalates problems instead of hiding them

Compensation

Approximately $6.00–$7.50 USD/hour depending on experience, role and performance.

Performance bonuses may apply to seller-facing positions.

Advancement opportunities include:

• Senior Seller Follow-Up Specialist
• CRM Administrator
• Quality Assurance Specialist
• Acquisition Support
• Team Lead
• Operations Coordinator
• Department Manager

Hiring Process

Selected applicants receive Go Platinum training followed by a practical certification exercise.

For example, you may receive intentionally incomplete CRM records and be asked to:

Find the mistakes → correct the records → determine the proper status → create the next action → schedule the appropriate follow-up.

Strong candidates move into a short paid controlled-work trial.

How to Apply

Start your application with:

PLATINUM CRM

Then answer:

1. WhatsApp number
2. Email
3. Requested hourly rate
4. Full-time or part-time?
5. U.S. real-estate experience
6. CRMs you've used
7. Seller/customer follow-up experience
8. Quality-assurance experience
9. What information should always be included in a good CRM note?
10. When can you begin?

Attach your resume.

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I would post them in this order tonight

Post #1 immediately: Job Application & Career Deployment VA.

That's the person who can begin producing applications/interviews for you while you build the real-estate operation.

Post #2 immediately after: Seller Cold Caller.

This gives you a fresh pool specifically for the revenue-producing calling floor instead of trying to convert every admin VA into a salesperson.

Then post #3 CRM + Seller Follow-Up.

One additional change I would make: don't advertise “we need 100 VAs” or the entire empire in the posting. Make each applicant believe they're applying to a clearly defined professional department with a real job, real training, clear KPIs and advancement opportunities. That's going to attract much stronger candidates.