Real Estate Assistant

Virtual Assistant - Job Description

• Company: Amelia Real Estate Co. (REAL Broker)
• Location: Remote
• Type: Part-time / Full-time
• Reports to: Amelia Turbyfill, REALTOR

About the role
I run an active real estate business across Bozeman, Big Sky, and Park City, and I'm looking for a
sharp, reliable virtual assistant to take the repeatable admin, transaction, and marketing work off
my plate so I can stay focused on clients and closings. You'll keep my pipeline organized, my
listings launching smoothly, and my marketing consistent.
What you'll do - Admin

• Keep Follow Up Boss and Lofty clean and current: tag leads, update stages, log call notes,

remove duplicates, maintain smart lists.

• Coordinate showings and my calendar: schedule, confirm, and send client confirmations.
• Triage my inbox: sort, flag what needs me, draft routine replies for approval.
• Set up new transaction and listing files and keep documents organized.
• Coordinate vendors: photographers, inspectors, stagers, and follow up so nothing slips.

What you'll do - Transaction

• Track contract-to-close timelines: build the deadline calendar (inspection, appraisal,

financing, contingency removal, EMD, closing) and remind me before each date.

• Draft milestone client email s: "under contract," "inspection scheduled," closing updates, in

my voice for my approval.
What you'll do - Marketing

• Build and publish Luxury Presence single-property websites for new listings.
• Handle new-listing prep: gather pre-launch documents and do simple data entry of the listing

into the MLS for my review before it's published.

• Upload and schedule YouTube videos: titles, descriptions, thumbnails, go-live timing.
• Schedule and post approved content: captions, Reels, and Shorts across Instagram and

YouTube.

• Execute listing launches: fliers, neighbor letters, MLS photo uploads, agent blast checklist.
• Build and schedule MailChimp agent blasts: new listings, buyer needs, and price reductions

to my Southwest Montana agent list.

• Format and upload Luxury Presence blog posts: add images, light proofing.
• Manage social engagement: respond to DMs and comments with approved language, flag

real leads.

• Keep my photo and video library, Canva templates, and brand files organized

What you must have

• Prior real estate assistant experience: you understand how a transaction and a listing

actually move.

• Hands-on knowledge of Follow Up Boss and Lofty
• Proficiency with Asana, Google Workspace, and Claude
• Excellent written communication and a sharp eye for detail
• Self-directed and organized: comfortable owning recurring workflows with minimal oversight.

Nice to have

• Experience with Luxury Presence, MailChimp, Canva, and MLS data entry
• Familiarity with the Bozeman, Big Sky, or Park City markets