Bookkeeper

About the role:

We are a well-established plumbing, heating, cooling and irrigation services company based in Ontario, Canada. We are looking for a reliable, detail-oriented part-time bookkeeper to work remotely and support our accounts-payable and reconciliation processes in Xero.
This is a long-term, work-from-home position. We expect roughly 20 hours per month to start, with the possibility of additional hours and responsibilities over time as trust is established. You will work closely with our Canadian operations team.

What you will do:

Your core responsibilities will be:
● Accounts payable in Xero — review and approve draft supplier bills that flow in automatically from our capture tool (EzzyBills), ensuring each bill has a valid, approved purchase order.
● Purchase-order checks — confirm that purchase orders raised in our field-service software (Simpro) are approved and complete, and follow up on any that are missing or incomplete.
● Supplier statement reconciliations — reconcile vendor statements against Xero, confirming all bills by vendor have been received, approved and matched to a valid PO. (This is the largest part of the role.)
● Bank & payment matching — match bank-feed deposits and customer payments to the correct transactions in Xero, including cross-referencing customer deposits.
● Credit-card reconciliation — manually review and enter credit-card transactions as required
Over time, the role may expand to include additional bookkeeping and reconciliation duties.
Who we are looking for
● Proven bookkeeping experience, ideally supporting businesses in Canada and/or the US
● Hands-on, confident experience with Xero (required). Experience with SimPro (field service software) is a strong plus
● Comfortable learning and working across multiple cloud software tools — you should pick up new systems quickly.
● Strong understanding of accounts payable, purchase orders, and bank/credit-card reconciliations.
● Excellent attention to detail and accuracy — this role is about catching what's missing or mismatched.
● Good written English and clear, proactive communication
● Reliable internet connection, a suitable home workstation, and availability for occasional overlap with Ontario business hours (Eastern Standard Time) for handoffs and questions.
● Trustworthy and discreet with confidential financial information.

Nice to have:

● Xero certification or other bookkeeping/accounting credentials.
● Experience in a trades, construction, field-service or contracting business.
● Familiarity with Canadian sales tax (HST) treatment on supplier bills.

Details:
● Schedule: Part-time, approximately 20 hours per month to start (flexible; roughly 4–5 hours per week). Potential to grow.
● Location: 100% remote / work-from-home
● Software: Xero, EzzyBills, Simpro, Plooto, BMO online banking (training provided on our specific setup).
● Engagement: Long-term, with a paid trial/onboarding period.

How to apply:
Please reply with (1) a short summary of your bookkeeping experience, (2) resume or CV (3) your desired hourly rate in USD, and (4) your general availability during Ontario (Eastern Time) business hours.
To confirm you've read this posting, please begin your application with the word "Irrigation".