GovCon & Procurement Virtual Assistants (Hiring 3 Specialists: Bid Sourcing, Proposal Writing, Procurement)

???? WE ARE HIRING 3 GOVCON & PROCUREMENT SUPERSTARS FOR OUR ACQUISITION TEAM ????

We are a fast-growing US-based startup building out our core Acquisition Department. We are seeking 3 experienced, detail-oriented, and highly motivated Virtual Assistants who specialize in US Government Contracting, Public Sector Procurement, Bid Management, and Technical Proposal Writing.

If you have experience navigating SAM.gov, drafting winning RFPs/RFQs, managing vendor relationships, or driving public sector procurement operations, we want to hear from you!

We are hiring for 3 specialized roles (Full-Time or Part-Time options available):

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ROLE 1: BID & OPPORTUNITY SOURCING SPECIALIST
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Responsibilities:

• Daily monitoring and sourcing of federal, state, and local government opportunities (SAM.gov, BidNet, PlanetBids, OpenGov, etc.).
• Reviewing solicitation guidelines, eligibility requirements, and deadline tracking.
• Pre-qualifying bidding opportunities and maintaining our opportunity pipeline/CRM.
• Assisting with vendor registrations and compliance documentation.

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ROLE 2: PROPOSAL WRITER & BID COMPLIANCE EXPERT
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Responsibilities:

• End-to-end proposal creation for RFPs, RFQs, IFBs, and ITBs.
• Reviewing solicitation SOWs (Scope of Work) and drafting compliant, high-scoring responses.
• Writing capability statements, technical execution plans, quality control protocols, and past performance summaries.
• Collaborating with management to ensure all bid submissions are complete, compliant, and submitted ahead of deadlines.

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ROLE 3: PROCUREMENT & VENDOR MANAGEMENT ADMIN VA
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Responsibilities:

• End-to-end procurement support: Sourcing suppliers, issuing RFQs, requesting quotes, and generating Purchase Orders (POs).
• Communicating with vendors, negotiating pricing, following up on lead times, and tracking deliveries.
• Managing project documentation, inventory records, and supplier database upkeep in Google Sheets / Excel.
• Providing general administrative and executive coordination support to keep daily operations running smoothly.

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WHAT WE ARE LOOKING FOR (GENERAL REQUIREMENTS):
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• Proven experience supporting US Government Contractors, B2B Procurement, or Public Sector Bidding.
• Strong command of written and spoken English (C1 or C2 level preferred).
• Hands-on experience with tools such as SAM.gov, Google Workspace, MS Excel/Word, Canva, or CRM platforms.
• High attention to detail, accuracy, and strong organizational skills.
• Self-starter mindset—able to work independently and manage deadlines with minimal supervision.

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WHAT WE OFFER:
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• Competitive, reliable monthly pay ($500 - $1,100+/month based on experience and role focus).
• Long-term, stable positioning with potential for growth as our company scales.
• Supportive, respectful, and growth-oriented work culture.

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HOW TO APPLY:
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Please submit your application through OnlineJobs.ph with the following:
1. Which of the 3 roles above best fits your background (Bid Sourcing, Proposal Writing, or Procurement Admin).
2. A brief overview of your experience with SAM.gov, RFPs/RFQs, or Vendor Management.
3. Your updated resume or portfolio/samples of past proposals/work (if applicable).
4. Your target salary and weekly availability (Full-time or Part-time).

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???? WHO WE ARE LOOKING FOR & SELECTION CRITERIA
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We operate in a fast-paced, high-stakes environment where precision and strict adherence to deadlines are critical. In US Federal & Public Sector Procurement, a single missed compliance item or a submission delayed by even 5 minutes results in automatic disqualification. We are building an elite team and hold high standards for execution, accountability, and accuracy.

THIS POSITION IS NOT FOR YOU IF:
❌ You are a beginner seeking entry-level on-the-job training. (Proven GovCon or B2B procurement experience is strictly required on Day 1.)
❌ You rely on unedited ChatGPT output or generic templates. (Generic proposal writing or robotic vendor communications will result in immediate disqualification.)
❌ You require step-by-step micromanagement or constant reminders to meet strict deadlines.
❌ You are managing multiple full-time client commitments and cannot provide dedicated focus, reliability, and clear communication.

YOU WILL THRIVE IN THIS ROLE IF:
✅ You are exceptionally detail-oriented, accurate, and uncompromising on compliance.
✅ You thoroughly understand SAM.gov, NAICS/PSC codes, FAR/DFARS compliance, SOWs, and RFP structures.
✅ You do not just execute—you optimize. You rigorously qualify leads, draft high-scoring compliant proposals, and actively negotiate vendor pricing to protect margins.
✅ You take full ownership of your workflow, anticipate potential bottlenecks, and bring solution-oriented results to management.

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???? MANDATORY APPLICATION INSTRUCTIONS
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To demonstrate your attention to detail and prove your relevant experience, you MUST answer the following 5 questions in your initial application message:

1. ROLE CHOICE: Which specific role are you applying for (Role 1: Sourcing, Role 2: Proposal Writing, or Role 3: Procurement Admin)?
2. TRACK RECORD: What is the largest US government contract, total win volume, or vendor cost savings you have directly contributed to? Please provide specific figures or details.
3. ROLE-SPECIFIC SCENARIO:

• If applying for Role 1: What is your exact methodology for filtering out low-probability or "junk" solicitations on SAM.gov/BidNet?
• If applying for Role 2: What is your step-by-step process for constructing a thorough Compliance Matrix from an RFP/SOW?
• If applying for Role 3: How do you handle a critical supplier who promised a crucial bid quote but goes unresponsive 24 hours before the submission deadline?

4. TECH STACK: List all procurement portals, CRMs, and management tools you are hands-on fluent with (e.g., SAM.gov, GovWin, BidNet, PlanetBids, OpenGov, Asana, MS Excel/Word, Google Workspace).
5. ATTENTION TO DETAIL TEST: Format your application subject line EXACTLY as follows:
"GOVCON SPECIALIST - [Role Number] - [Your Full Name]"
(Example: GOVCON SPECIALIST - Role 2 - Juan Dela Cruz)

⚠️ PLEASE NOTE: Applications with generic subject lines, missing answers to the screening questions, or automated boilerplate messages will be automatically filtered out and deleted without review.

If you are a high-performing professional looking for long-term stability, competitive compensation, and a rapidly growing US company to partner with, submit your application today. We look forward to working with you!