Virtual Assistant

Part-Time Virtual Assistant – New York Traffic Ticket Law Firm

We are a New York traffic ticket law firm looking for a reliable, detail-oriented, and organized Part-Time Virtual Legal Assistant to help with day-to-day case administration, data entry, client communication, and email management.

The ideal candidate is comfortable working independently, following established procedures, and handling repetitive tasks accurately and consistently.

Experience working with law firms, legal offices, traffic tickets, or case management systems is a plus, but not required.

Responsibilities

• Update and maintain case information in our systems and spreadsheets.
• Keep Google Docs and Microsoft Excel spreadsheets accurate and up to date.
• Review case updates and make the necessary changes to our internal system.
• Use existing templates to prepare client communications and make the appropriate case-specific changes.
• Send daily text messages and email s to clients informing them of updates and results in their cases.
• Monitor and manage incoming and outgoing email s.
• Enter and organize case-related information accurately.
• Identify missing or inconsistent information and bring it to attention.
• Maintain confidentiality when handling client and case information.

Requirements

• Previous administrative or data-entry experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good written English and professional communication skills.
• Comfortable using Google Docs, Google Sheets, and Microsoft Excel.
• Comfortable working with email and online systems.
• Able to follow templates and detailed instructions precisely.
• Reliable and consistent with daily tasks.
• Able to work independently without constant supervision.

Preferred Qualifications

• Previous experience as a virtual assistant.
• Experience working with a law firm or legal office.
• Experience with case management or CRM systems.
• Experience communicating with clients by email and text message.

Important

This is primarily an administrative and client-communication position. You will be working with established templates, procedures, and instructions. You will not be expected to provide legal advice or make legal decisions.

We are looking for someone who is dependable, organized, detail-oriented, and interested in a long-term working relationship.