Virtual Assistant

Got it — pulling task #10 (call list research) and the cold-calling bonus line entirely since neither involves anything phone-related in scope, per your request. Here's the corrected version:

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PART-TIME VIRTUAL ASSISTANT — MARKETING & OUTREACH SUPPORT

ABOUT ME AND MY BUSINESS

I'm a Florida-based entrepreneur, coach, podcast host, and author running several small businesses at once — including a relationship-pattern coaching brand, a podcast production and launch service, a business consulting practice, and an esthetics/threading education business. I wear a lot of hats, and I'm looking for a dependable, detail-oriented virtual assistant to take repetitive but important tasks off my plate so I can focus on content creation, coaching, and the relationship-building calls only I can make.

This is real, ongoing work — not a one-off project. If we're a good fit, I'd love this to grow into a long-term working relationship where you learn my businesses well enough that I can hand off more and more over time.

THE ROLE

You'll be supporting outreach, social media scheduling, data entry, and light booking coordination across multiple brands. Every task comes with clear templates, brand guidelines, and instructions — you won't be guessing what to say or how something should look. My goal is to set you up to succeed, not throw you into the deep end.

This role is ideal for someone who is:

• Organized and doesn't let details fall through the cracks
• Comfortable juggling tasks across several different "brands" or business identities
• Able to follow instructions closely, especially around tone and language guidelines
• Trustworthy with sensitive topics (some of my content touches on relationship coaching and mental-health-adjacent subjects, so discretion matters)
• Excited about steady, ongoing part-time work with room to grow

HOURS & PAY

• Part-time to start: 10–15 hours/week
• Pay: tell me your rates
• Schedule: Flexible day-to-day, but some tasks are daily and time-sensitive (see below) — reliability matters more than exact hours
• This role has real room to grow. As I build trust in your work, I'll hand off more hours and more responsibility over time

WHAT YOU'LL DO

This role covers nine main areas of ongoing work. None of these require creative writing, business decision-making, or phone calls from you — I provide the templates, scripts, and guidelines, and your job is to execute them consistently and well.

1. Individual Outreach Email s
Copy and paste provided email templates and send them individually to each contact on a list I provide. This is not a mass blast — each email goes out one at a time, personalized with the recipient's name/business where the template calls for it.

2. Social Media Scheduling
Schedule content across Facebook , Instagram, YouTube, TikTok, and LinkedIn for multiple business accounts, using the scheduling tool Postiz. For some posts, I'll give you the finished image and caption — you just schedule it. For others, you'll need to either build a simple graphic (using my Canva brand templates) or find an appropriate stock photo, then schedule the post.

3. Contact List Building & Updating
Build and maintain organized contact lists — things like salons, schools, podcast guests, and business leads — from sources I point you to (directories, spreadsheets, public records data, etc).

4. Tracker & Data Entry
Keep my outreach tracker, guest tracker, and mileage log updated and accurate. Update lead status as things progress: New, Contacted, Interested, or Declined.

5. Podcast Support
Upload and schedule podcast episodes to Buzzsprout once I hand off the finished audio files. Episodes go live on a consistent weekly schedule — every Wednesday. You'll also post pre-written show notes and episode descriptions, always ending with my standard call-to-action footer.

6. Confirmation & Follow-Up Email s
Send confirmation and reminder email s to workshop registrants or podcast guests using templates I provide. This also includes scheduled follow-up sequences (like a "day 3 reminder" email ) sent at set intervals.

7. Inbox & Calendar Support
Keep an eye on my inbox and DMs across platforms — you don't need to respond to everything, but you'll flag or forward anything that needs my personal attention. You'll also help manage my calendar bookings through Calendly and send reminders to scheduled calls.

8. Research & Compiling
Pull publicly available contact information (names, email s, phone numbers) from webpages I specify, and organize that data cleanly into spreadsheets.

9. Speaking & Class Booking Outreach (if comfortable with outreach)
Reach out to schools, shelters, and other organizations to pitch me for speaking engagements and classes, using one-sheets and templates I provide. You'll send the initial outreach and answer basic questions — once an organization shows genuine interest, you'll loop me in directly so I can handle scheduling and fees personally.

WHAT I'LL PROVIDE YOU

• Ready-to-use templates for every type of email , DM, and pitch
• Full brand assets — logos, color palettes, and Canva templates for each business
• Login access to the tools you'll need: Facebook , Postiz, Calendly, email , and Buzzsprout
• Clear, written guidance on what you can handle on your own versus what needs to come back to me

TOOLS YOU'LL BE USING

• Postiz (social media scheduling)
• Canva (using pre-built brand templates)
• Calendly (calendar/booking management)
• Buzzsprout (podcast hosting/publishing)
• Google Sheets or Excel (trackers and data entry)

IDEAL CANDIDATE

• Strong written English — outreach email s need to read naturally when copy/pasted, not stiff or robotic
• Comfortable with Canva (using provided templates), basic spreadsheets, and willing to learn Postiz and Calendly if you haven't used them before
• Highly detail-oriented and consistent — daily tasks like social posting and podcast uploads can't be skipped or batched late
• Discreet and professional — some of my content touches on relationship coaching and sensitive personal topics, so confidentiality matters
• Prior VA experience in outreach, scheduling, or admin support is preferred but not required if you're a fast learner

HOW TO APPLY
Please include:
1. A short intro about your VA experience and what kind of work you've done before
2. Examples of past outreach, scheduling, or admin work, if you have any to share
3. Your available hours and time zone
4. Your expected hourly rate
5. Anything else you think makes you a good fit for this kind of ongoing, detail-heavy support role

A NOTE ON HOW I WORK
I believe in giving clear instructions and setting people up to succeed — you shouldn't have to guess what I want. In return, I'm looking for someone who takes ownership of the tasks on their plate and communicates proactively if something's unclear or a deadline's at risk. All outreach and content must follow gender-neutral language guidelines, and must never name specific tools, platforms, or vendors when communicating with prospective clients — I'll walk you through the full brand guidelines after you're hired.

I'm excited to build a long-term working relationship with the right person. If this sounds like a good fit, I'd love to hear from you!