Executive Assistant

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Senior Vice President of Brand & Growth. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys bringing structure to complex priorities.

As the Executive Assistant, you'll serve as a trusted partner by managing calendars, coordinating meetings, organizing projects, handling communications, and ensuring day-to-day operations run smoothly so our SVP or Brand & Growth can focus on strategic growth initiatives.

Key Responsibilities

Manage complex calendars, scheduling, and meeting coordination across multiple time zones.

Prioritize and organize email s, ensuring timely follow-ups and responses.

Coordinate internal and external meetings, including agendas, meeting notes, and action items.

Track projects, deadlines, and deliverables while ensuring accountability across teams.

Prepare presentations, reports, spreadsheets, and executive documents.

Coordinate travel arrangements, itineraries, and expense reporting when needed.

Assist with operational and administrative projects that support the Brand & Growth department.

Conduct research and gather information for executive decision-making.

Communicate professionally with internal stakeholders, clients, and external partners.

Maintain confidentiality while handling sensitive company information.

Continuously identify opportunities to improve executive workflows and processes.

Qualifications

3+ years of experience as an Executive Assistant supporting senior leadership or executives.

Excellent written and verbal English communication skills.

Exceptional organizational and time management abilities.

Strong attention to detail with the ability to manage multiple priorities simultaneously.

Highly proactive, resourceful, and capable of working independently.

Strong problem-solving skills and sound judgment.

Comfortable working in a fast-paced, high-growth environment.

Proficient with:

Outlook

Teams

Slack

Zoom

Google Meet

Project management tools (GHL, Asana, Craft, Figma, or similar)

Canva or similar design tools

Experience supporting marketing, brand, or growth executives is a strong plus.

Preferred Qualifications

Experience working with U.S.-based companies.

Familiarity with AI productivity tools such as ChatGPT, Claude, or Gemini.

Experience creating presentations, meeting summaries, and executive reports.

Familiarity with Home Service businesses and/or Franchises a plus.